Council:2016-2017

Council 2016-2017

2016-10-02

2016-10-12

2016-10-26

2016-11-09

2016-11-23

2017-01-09

2017-01-24

2017-02-07

2017-02-21

2017-03-07

2017-03-21

2017-04-04

2017-2018

Governing Bodies

EUS Council

Executive Committee

Board of Governors

General Assembly

Documents

Constitution

Policies

Bylaws

List of Motions

YYYY-MM-DD	#	Type	Item	Notes	Decision
2016-10-02	6.1	Discussion	Recruitment Policy Adoption	None	N/A
	6.2	Motion	New Initiative Policy Ratification	Passed in spirit, was already approved by executive committee over the summer	Postponed
	6.3	Motion	Ratification of CRO and Adoption of Electoral Schedule	Schedule not prepared, postponed accordingly	Postponed
	6.4	Notice	Prepare for Blacklisting Committee Creation	Committee created at the beginning of every year	Postponed
	6.5	Motion	Ratification of List of Committees	List created at the beginning of every year of committees and their respective chairs.	Passed
	6.6	Motion	Budget Review Committee Creation	General Members: Amir Nizami, Maxence Frenette, Pauline Kress, Maana Javaadi	Passed
	6.7	Motion	Clubs Fund Committee Creation	Michael Chan, Hillary Williams, Noel Bergereon	Passed
	6.8	Motion	PBRC Committee Formation	Mike Harvey, Vivian Campbell, Alec Thomlison, Michael Bulua, John Chan, Azat ?, Evan ?, Tre Mansdoerfer	Passed
	6.9	Motion	Existence of Mining CoOp Fee Referendum	Referendum question will exist, wording to be decided at later council	Passed
	6.10	Motion	Appointment of General EUS Member for CDE Delegation SelComm	Dimitri Calomiris will be the general member to sit on CDE delegation selcomm.	Passed
2016-10-12	6.1	Presentation	Budget Review Session	Fall 2017 budget is presented by Budget Director & VP Finance, grouped by executive portfolio	N/A
	6.2	Motion	Budget Approval	Approval of 6.1 presentation	Passed
	6.3	Motion	Text of Co-op Fee Referendum (Mining)	Vote to begin the fee increase question for mining co-op program	Passed
	6.4	Motion	Election Schedule	The schedule that outlines election period in Winter 2017	Passed
	6.5	Motion	Allocation of a vote at EUS Council to the U1 Bio-Engineering Reps	The new department does not have a student society yet, U1 Bioengineering Representatives have been selected. This grants them the power to voice by vote at council	Passed
	6.6	Motion	SSFC F16 Creation	No information in the minutes.	Postponed
	6.7	Motion	The Formation of the EUS Event's Blacklisting Committee	Members unlisted in minutes, committee exists in the case a blacklisting is requested as per relevant bylaws.	Passed
2016-10-26	6.1	Notice	Proposal for SSMU Furnishing Phase 1 Proposal	Proposal for $1100 to furnish new space in SSMU Building	N/A
	6.2	Notice	Committee Room Renovation Proposal	$1339.36 in total	N/A
	6.3	Motion	Selection to the SSF Committee	Nick Clarke, Mike Harvey, Leo Lamanuzzi, Naif ? Selected	Passed
	6.4	Motion	Motion for the EUS to endorce the conduct of Engineering Senator Elections through EUS Elections	Move engineering senator from SSMU's jurisdiction to EUS	Passed
	6.5	Discussion	Involvement within the EUS	None	N/A
	6.6	Motion	Adoption of Recruitment Policy	Policy outlines best practice for recruiting new members.	Passed
	6.7	Motion	CopiEUS Manager Bylaws	Agglomeration of CopiEUS, G-Store, Frostbite manager bylaws into one motion. Multiple votes to return it to PBRC failed.	Passed
	6.8	Motion	Cube Manager Bylaws	Creation of the Cube Manager position, responibsilities, etc.	Passed
	6.9	Motion	Frostbite Manager Bylaws	Frostbite bylaws are removed and absorbed into 6.7	Passed
	6.10	Motion	G-Store Manager Bylaws	G-Store bylaws are removed and absorbed into 6.7	Passed
2016-11-09	5.1	Presentation	Bioengineering Representatives	Outlines their steps to become a department	N/A
	5.2	Presentation	McGill Rocket Team Proposal for SSMU Furnishing (Phase 2)	Request for $2000, phase 2 of a presentation given the previous council	N/A
	5.3	Presentation	Simvo	Promotion of engineering course planning	N/A
	5.4	Presentation	Capital fund Plumber's Station	Includes notice of motion for following council	N/A
	6.1	Motion	Proposal for SSMU Funding Phase 1	See previous council meeting for presentation	Passed
	6.2	Motion	Financial Bylaws Amendment	Adds stipulations for credit card policy (6.3)	Passed
	6.3	Motion	Credit Card Policy	Creation of credit card policy, who can use it, who approves it, what dollar value is required.	Passed
	6.4	Motion	DTFC Allocations	Dedicating $19,000 to DTFC	Passed
	6.5	Motion	CFC Allocation	Approval of allocations made by the CFC	Passed
	6.6	Motion	SSF Allocation	None	Striked
	6.7	Motion	SSF Capital Committee Room Renovation Proposal	None	Passed
	6.8	Discussion	EUSF Bylaw Changes	General support of allowing technicians/Tas to be hired using EUSFunds	N/A
	6.9	Discussion	Wellness Survey	None	N/A
	6.10	Motion	SEAM Bylaws	Added an advisory board made up of members from TISED, MESC, and more	Passed
	6.11	Motion	Sustainability Commissioner Bylaws	Creation of section outlining Sustainability Coordinator selection and responsibilities added to SEAM bylaws (6.10)	Passed
	6.12	Motion	McGill Engineering Competition Committee Bylaws	Merger of MEC lite and MEC bylaws	Passed
	6.13	Motion	Engineering Games Committee Bylaws	Selection of EngGames committee has been moved to January to reflect timeline of the games	Passed
2016-11-23	7.1	Motion	Foundation of a Bioengineering Departmental Society	Motion to create BUSS constiutional review committee created	Passed in part
	7.2	Motion	CFES Congress 2019 Bid	None	Passed
	7.3	Motion	Modifying the Design Team Fund Expiration Date	Design Team Fund will require renewal every 5 years, next taking place in 2020	Passed
	7.4	Motion	Amendment to the Common Room Budget 2016-2017	Amend common room budget to include hiring contractor to install new projector and fix sound	Passed
	7.5	Motion	SSFC Plumber's Station Equipment	See previous council meeting for presentation	Passed
	7.6	Discussion	Governance	Motion to create committee to discuss governance passed	N/A
	7.7	Discussion	Executive Feedback	Moved to take place after council	Passed
	7.8	Motion	Amendment of SEAM SSF Allocation	To reapprove SEAMs SSF Blues Pub Cup allocation	Failed
	7.9	Motion	Plumbers' Student Design Committee Bylaws	Creation of PSD Bylaws, some small wordings were changed	Passed
2017-01-09	6.1	Notice	Clubs Hub Renovation Proposal	Total proposal for $15,046.00	N/A
	6.2	Notice	Painting & Card Readers	None	N/A
	6.3	Motion	Updating CEUS Constitution	Out of order, does not require council to be updated	Failed
	6.4	Motion	VP Student Life	Shifting gradcom, mental health, SEAM, and JC to VP Student Life, renaming the position, changing mandate small scale to go to referendum	Passed
	6.5	Motion	Common Room Booking Policy	Not legally allowed to charge for the space, the clause is removed from bylaws	Passed
	6.6	Motion	Committee Room & Infosys Booking Policy	None	Postponed
	6.7	Motion	EUSF Surplus Plan	General agreement to lower EUSF due to consistent surplusses, presentation promised to follow at a later date	Passed
	6.8	Motion	Congress Committee Creation	McGill selected to host CFES Congress in 2019, chairs need to be selected	Passed
	6.9	Discussion	BioEngineering Meeting	Discuss details on constitution, date needed to be decided upon.	N/A
2017-01-24	5.1	Presentation	EUS Rocket Team Capital Fund	Rocket Team offered space in McConnell as opposed to SSMU, requires a bit more money, motion to approve budget created at front of new business	N/A
	5.3	Presentation	Fall Reading Break	Engineering Senator provides background on why there's no Fall Reading Break	N/A
	6.1	Notice	Frostbite POS Capital Expense	Frostbite needs POS to comply with food sale MoA negotiations	N/A
	6.2	Notice	Common Room AV Capital Expense	Switching earlier budget reallocation to fall under capital fund (now that the expenses have been made). To be voted on at following council.	N/A
	6.3	Notice	Mining SSF Capital Proposal	Adding more furniture to Mining Lounge, spurns conversation on the nature of fees for lounge.	N/A
	6.4	Motion	Rocket Team Capital Account	See previous council meeting for presentation	Passed
	6.5	Motion	Formation of Bioengineering Undergraduate Society	Constitution finally approved, to be approved by referendum.	Passed
	6.6	Motion	DTFC, CFC Committee Creation	DTFC doesn't need reg, CFC received Ryan Wong, Alec Thomlison, Hillary Williams	Passed
	6.7	Motion	Clubs Hub Renovation Proposal	See previous council meeting for presentation; general scrutiny over prices, largely accepted.	Passed
	6.8	Motion	DRO Selection	Approval of Deputy Returning Officers for departmental elections	Passed
	6.9	Discussion	EUS Space	None	N/A
	6.10	Motion	EUS Mall	See previous council meeting for presentation	Passed
2017-02-07	5.1	Presentation	Mental Health Report	See report for data; positive discussion ensues	N/A
	5.2	Presentation	Endowment Fund	Discussion ensues regarding the morality of investing student money.	N/A
	5.3	Presentation	Budget Review	Review of Winter 2017 Budget	Passed
	5.4	Presentation	Role of Student Societies Administrators	EUS Lawyer brought in to discuss the nature of administrators, does not feel well and needs to leave. Postponed (indefinitely)	N/A
	6.1	Motion	Mining Capital Fund Proposal	See previous council for presentation	Passed
	6.2	Discussion	Amendment of Clubs & Design Team Bylaws	Reviewing the clause requiring club executives to be 2/3 engineering students	N/A
	6.3	Motion	The Austin Amendment	Amending Alcohol Policy to allow sale of alcohol to reflect McGill practice (earlier in the day than previous)	Passed
	6.4	Motion	Amendment to the EPTS Bylaws	Codifying creation of award to recognize outstanding EPTS tutor	Passed
	6.5	Motion	Frostbite POS Fund Proposal	See presentation from previous council	Passed
2017-02-21	5.1	Presentation	G-Store Patches	Promotion of sale of patches at G-Store	N/A
	5.2	Presentation	Formation of Board of Governors	General discussion (again) regarding the Board of Governors and what it would look like	N/A
	5.3	Presentation	EUSF W17 Allocation	Presenting what EUSF was dedicated to in the Winter 2017 semester. Discussion including changing renewal duration.	N/A
	6.1	Notice	Renewal of EUSF	None	N/A
	6.2	Notice	Formation of Board of Governors	None	N/A
	6.3	Notice	VP Student Life	None	N/A
	6.4	Notice	Recognition of the Bioengineering Student Society	None	N/A
	6.5	Notice	MEUS Constitution Amendments	Notifying council of the (essentially) rewritten MEUS Constitution. Cleaned up, reworked VP positions regarding co-op terms	N/A
	6.6	Notice	Updating ECSESS Terms of Reference	Creation of new VP to oversee The Factory and Codejam	N/A
	6.7	Motion	Endowment Fund Bylaws	See previous council presentation	Passed
	6.8	Motion	CFC and DTFC Funds Allocation Ratification	None	Passed
	6.9	Motion	Ratification of the Amended Constitution of the ASA	Updating constitution to reflect x2 people per position (as is currently done) and the division of responsibilities therein	Passed
	6.10	Motion	Nullification of the ASA Bylaws	Related to previous motion	Passed
	6.11	Motion	VP Internal Budget Modification	Altering EAC, ESC, Blues Pub budgets to reflect their current state, increase towards volunteer banquet.	Passed
2017-03-07	5.1	Presentation	The Factory	None	N/A
	6.1	Motion	Renewal of EUSF	See notice of motion from previous council	Passed
	6.2	Motion	Formation of Board of Governors	See notice of motion from previous council	Passed
	6.3	Motion	VP Student Life	See notice of motion from previous council	Passed
	6.4	Motion	Recognition of the Bionengineering Student Society	See notice of motion from previous council	Passed
	6.5	Motion	MEUS Constitution Amendments	See notice of motion from previous council	Passed
	6.6	Motion	Updating the ECSESS Terms of Reference	See notice of motion from previous council	Passed
	6.7	Motion	Amendment to VP Communications Budget	Addition of funds to hold a Wiki Wine&Cheese	Passed
	6.8	Motion	SSF Committee Creation	Yannis Issiakhem, Liam Alman, Alec Thomlison, Malcolm McClintock selected	Passed
2017-03-21	6.0	Notice	MEDN Computers SSF Capital Expense	Approximately $5200 to be spent on 4 computers for MEDN, two new two replacements.	N/A
	6.1	Motion	Inclusion of BUSS in the bylaws of the EUS	BUSS hasn't been officially recognized by referendum yet, postponed	Postponed
	6.2	Motion	Space Management Bylaws	Space manager position reevaluated, now includes pay and more duties (such as barbecues, approving room bookings, and more). Reduced from potential of 2 people to 1.	Passed
	6.3	Motion	ECSESS Factory Capital Fund Application	See notice of motion from previous council	Passed
	6.4	Motion	Blacklisting Policy Amendment	A variety of errors were found since the policies inception; updates were created by joint effort of McGill legal clinic, equity committee, & exec team	Passed
	6.5	Motion	Creation of Selection Committee for Board of Governors Members at Large	Maana Javaadi, Alexander Dow, Hillary Williams, Dimitri Calomiris selected. Committee created to select first four members off BoG if the referendum question passes	Passed
	6.6	Motion	OAP Bylaws	Updates bylaws to reflect current practices, VP Finance amended to be in a position more geared towards oversight	Passed
	6.7	Motion	Create an Associate Member of the EUS	To make Jasmin de Campos an associate member of the EUS so that she may hold the position of chair of the O-Week Committee	Failed
	6.8	Motion	Councillor of the Year	Secret ballot for councillor of the year, to be awarded at Volunteer Banquet	N/A
2017-04-04	5.1	Presentation	Departmental Budgets	Each department presents it's budget to council, questioned with scrutiny.	N/A
	6.1	Notice	CEUS Capital Fund Allocation	Civil looking to increase lounge security with card reader, council votes to recommend executive committee to approve the funding (as capital expenses require notice and this is the final council)	Passed
	6.2	Motion	Creation of IT Committee Policy	Confluence of TeN, website, and the wiki into one joint committee. Question split to approve of the overall structure, specific sections sent for further review by BoG	Passed in part
	6.3	Motion	Ratification of Associate Member	Revisiting of Jasmin de Campos, approved.	Passed
	6.4	Motion	Mental Health Committee Policy	Mental health committee created in an official capacity to reflect it's inception at he beginning of the academic year	Passed
	6.5	Motion	O-Week Committee Bylaws	Cleaned up unecessarily complex bylaws.	Passed
	6.6	Motion	E-Week Bylaws	Cleaned up in a nearly identical way to O-Week	Passed
	6.7	Motion	Inclusion of BUSS in PBRC Bylaws	Acknowledging the newly created departmental society, BUSS	Passed
	6.8	Motion	Inclusion of BUSS in EUSF Bylaws	Acknowledging the newly created departmental society, BUSS	Passed
	6.9	Motion	Inclusion of BUSS in EFC Bylaws	Acknowledging the newly created departmental society, BUSS	Passed
	6.10	Motion	Space Director Bylaws	Official creation of the Space Director position, which had been held for the academic year to date	Passed
	6.11	Motion	EUS Endorsement of the SSMU Open letter for MCMHS	EUS endorsement to SSMU's letter to McGill Counseling & Mental Health Services	Passed
	6.12	Motion	Capital Allocation MEDN Computers	See notice of motion from previous council	Passed
	6.13	Motion	Ratification of the BoG Members at Large	4 members selected by selection committee created in previous council (as referendum question passed). Names not listed.	Passed
	6.14	Motion	Finance Director Bylaws	Budget director renamed, few minor changes added to the portfolio.	Passed

List of Members

Organization	Position	Name
EUS	President	Jean-Louis Shi
EUS	VP Academic	Katherine Duff
EUS	VP Clubs and Admin	Nicolas Proulx-Jones
EUS	VP Communication	Malcolm McClintock
EUS	VP External	Jessica Dakkak
EUS	VP Finance	Pentcho Tchomakov
EUS	VP Internal	Mitchell Dumont
EUS	VP Services	Erin Holley
EUS	Speaker	Joey Decuhna
EUS	Senator	Alexander Dow
EUS	SSMU Rep	Tre Mansdoerfer
EUS	SSMU Rep	Tristan Renondin
EUS	Clubs Rep	Sarah Ma
EUS	Design Team Rep	Pauline Kress
Architecture	President	Zachary Mathurin
Mining	President	Iyngaran Panchacharam
Mechanical	President	Dimitri Calomiris
Chemical	President	Kerry Lawless
Materials	President	Hillary Williams
Civil	President	Jonathan Chan
ECSE	President	Maana Javadi
EUS	U0 Rep	AJ Masri
Architecture	U1 Rep	N/A
Mining	U1 Rep	Timothé Lévesque
Mechanical	U1 Rep	Nicholas Clarke
Chemical	U1 Rep	Rana Taher
Materials	U1 Rep	Ryan Wong
Civil	U1 Rep	Hayley Jacobs
Electrical	U1 Rep	Florence Diep
Computer	U1 Rep	Luke Ma
Software	U1 Rep	Sarah Swanson
Architecture	U2 Rep	N/A
Mining	U2 Rep	Gregory Thomlison
Mechanical	U2 Rep	Liam Allman
Chemical	U2 Rep	Ameer Nizami
Materials	U2 Rep	Noelle Bergeron
Civil	U2 Rep	Amira Kadray
Electrical	U2 Rep	Michael Mardini
Computer	U2 Rep	Mike Harvey
Software	U2 Rep	Maxence Frenette
Architecture	U3 Rep	N/A
Mining	U3 Rep	Yannick N'Guetta Kassi
Mechanical	U3 Rep	Madison Davis
Chemical	U3 Rep	Azat Kasimov
Materials	U3 Rep	Vivian Campbell
Civil	U3 Rep	Edmond Rafie
Electrical	U3 Rep	Leo Lamanuzzi
Computer	U3 Rep	Omar Bamashmos
Software	U3 Rep	Morgan Mattone
Architecture	U4 Rep	N/A
Mining	U4 Rep	Paulo Bermudez
Mechanical	U4 Rep	Michael Bulua
Chemical	U4 Rep	Naif Tariq
Materials	U4 Rep	Laurence Perron
Civil	U4 Rep	Sari El-Srouji
Electrical	U4 Rep	Yannis Issiakhem
Computer	U4 Rep	Sheng Liu
Software	U4 Rep	Eduardo Coronado-Montoya