Difference between revisions of "Departmental Trips Fund"

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{{In Progress}}
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{{PolicyIcon|1=Departmental Trips Fund Policy}}{{EmailIcon|1=funds.director@mcgilleus.ca}}
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{{PolicyIcon|1=Departmental Trips Fund Policy}}{{EmailIcon|1=finance@mcgilleus.ca}}
 
 
{{Infobox
 
{{Infobox
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|headerstyle=background-color:#ddd
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| title          = {{PAGENAME}}
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|header3=Amount
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|titlestyle=color:#fff;background-color:Salmon
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|label4=2014-2015
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|headerstyle=background-color:LightSalmon
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|data4=$6,000
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|labelstyle=background-color:MistyRose
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|label5=2015-2016
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|bodystyle=border: 1px solid LightSalmon
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|data5=$6,000
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|image={{FundsLogo}}
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|label6=2016-2017
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|header3=About
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|data6=$6,125
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|label4=Annual Amount|data4=~$2,000
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|label5=Allocators|data5=EUS [[Executive Committee]]
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|label6=Distribution|data6=Throughout Sept-April
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|label7=Who can apply|data7=[[Departments]]
 
}}
 
}}
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{{FinanceBar}}
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The '''''Departmental Trips Fund''''' is a dedicated sum of money allocated from the [[operating budget]] of the EUS, mainly student [[fees]], to which engineering [[Departments|departmental societies]] can apply to.  
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The Departmental Trips [[Funding Sources|Fund]] is a dedicated sum of money allocated from the operating budget of the EUS, mainly student fees, to which engineering [[Departments|departmental councils]] can apply to.  
 
 
==Categories==
 
==Categories==
 
There are three categories of trips defined in the bylaws which have different requirements and criteria:
 
There are three categories of trips defined in the bylaws which have different requirements and criteria:
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#Sports Trips: 5$/student
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#Sports Trips: $5/student
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#Industry Tours (day-trip): 5$/student
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#Industry Tours (day-trip): $5/student
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#Industry Tours (overnight) 15$/student
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#Conferences: $75/student
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#Conferences: 75$/student
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''Keep in mind that these are maximum values. Depending on how full the fund is and how beneficial your trip is to students, the amount given may vary. ''
 
==Applying==
 
==Applying==
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You can apply to the Departmental Trips [[Funding Sources|Fund]] at all times by emailing your full application to the [[VP Finance]] of the EUS. This fund is allocated in a first come first serve basis; it is always best to apply as early in the year as possible.<br>
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You can apply to the Departmental Trips [[Funding Sources|Fund]] at all times by emailing your full application to the [[Funds Director]] of the EUS. This fund is allocated in a first come first serve basis; it is always best to apply as early in the year as possible.<br>
 +
Be reasonable when asking for support and indicate other funding sources when applying – the departmental trips fund is relatively small and does anticipate that students will still have to pay out of pocket for some expenses. This fund is helpful in reducing, but not eliminating trip costs. <br>
 
The application requires the following documents to be submitted:
 
The application requires the following documents to be submitted:
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#Written request
+
;#Written request
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#Detailed itinerary
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;#Detailed itinerary
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#Budget
+
;#Budget
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#List of participants, and their departments
+
;#List of participants, and their departments
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==Previous Allocations==
+
===Example Funds Request===
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<tabs>
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Here is an example letter to request money from the EUS Departmental Trips Fund:<br>
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<tab name="2018-2018">
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&emsp;''[[File:DepTripsFund_ex.pdf]]''
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;Total Available
+
===Allocations===
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:''$6,000''
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The Departmental Trips Fund is allocated to both annual events such as [[Mech Madness]], as well as new industry tours or conferences. Further examples include:
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;Total Allocated
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{{div col|cols=2|width=15em}}
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:''$4,390''
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*Canadian Chemical Conference
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{| class="wikitable sortable alternating"
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:*$75/person, 28 people
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! Department !! Event !! Participants !!  Per Head Amount !!  Total !!  Approved?
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*Biomomentum Tour
−
|-
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:*$5/person, 16 people
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! [[BUSS]]
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*[[Colloquium]]
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| Biomomentum Tour || 16.00 || CA$5.00 ||  $80.00  ||  class="table-success"|Y
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:*$15/person, 49 participants
−
|-
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*[[TMS Conference]]
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! [[CEUS]]
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:*$75/person, 8 people
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| [[Colloquium]] || 49.00 || CA$15.00 ||  $735.00  ||  class="table-success"|Y
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*[[WMC|Mining Games]]
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|-
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:*$75/person, 16 people
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! [[ECSESS]]
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*[[ASA]] Ski Trip
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| Montreal Company Crawl || 17.00 || CA$5.00 ||  $85.00  ||  class="table-success"|Y
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:*$5/person, 13 people
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|-
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{{div col end}}
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! [[MAME]]
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{{Fundsbox}}
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| [[Mech Madness]] || 33.00 || CA$15.00 ||  $495.00  ||  class="table-success"|Y
 
−
|-
 
−
! [[ECSESS]]
 
−
| [[ECSESScapades]] || 30.00 || CA$15.00 ||  $450.00  ||  class="table-success"|Y
 
−
|-
 
−
! [[MEUS]]
 
−
| TMS Conference || 8.00 || CA$75.00 ||  $600.00  ||  class="table-success"|Y
 
−
|-
 
−
! [[CMEUS]]
 
−
| PDAC || 13.00 || CA$75.00 ||  $975.00  ||  class="table-success"|Y
 
−
|-
 
−
! [[CHESS]]
 
−
| CSCHE Conference || 6.00 || CA$75.00 ||  $450.00  ||  class="table-success"|Y
 
−
|-
 
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! [[CHESS]]
 
−
| Suncor industry tour || 14.00 || CA$5.00 ||  $70.00  ||  class="table-success"|Y
 
−
|-
 
−
! [[MAME]]
 
−
| BASES Conference || 2.00 || CA$75.00 || $150.00  ||  class="table-success"|Y
 
−
|-
 
−
! [[CMEUS]]
 
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| [[WMC]] || 4.00 || CA$75.00 ||  $300.00  ||  class="table-success"|Y
 
−
|-
 
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! colspan="4"|Total||$4,390.00
 
−
|}
 
−
</tab>
 
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<tab name="2016-2017">
 
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;Total Available
 
−
:''$6,120''
 
−
;Total Allocated
 
−
:''$5,085''
 
−
{| class="wikitable alternating sortable"
 
−
! Department !! Event !! Participants !!  Per Head Amount !!  Total !!  Approved?
 
−
|-
 
−
! [[CEUS ]]
 
−
| [[Colloquium]] || 35.00 || CA$15.00 ||  $525.00  ||  class="table-success"|Y
 
−
|-
 
−
![[MEUS]]
 
−
| TMS Conference || 6.00 || CA$75.00 ||  $450.00  ||  class="table-success"|Y
 
−
|-
 
−
! [[MEUS]]  
 
−
| IMPC || 2.00 || CA$75.00 ||  $150.00  ||  class="table-success"|Y
 
−
|-
 
−
! [[CMEUS]]
 
−
| [[WMC]] || 4.00 || CA$75.00 ||  $300.00  ||  class="table-success"|Y
 
−
|-
 
−
! [[MAME]]  
 
−
| [[ASHRAE]] || 2.00 || CA$75.00 ||  $150.00  ||  class="table-success"|Y
 
−
|-
 
−
! [[MAME]] 
 
−
| [[Mech Madness]] || 47.00 || CA$15.00 ||  $705.00  ||  class="table-success"|Y
 
−
|-
 
−
! [[CHESS]]
 
−
| Canadian Chemical Conference || 17.00 || CA$50.00 ||  $850.00  ||  class="table-success"|Y
 
−
|-
 
−
! [[ECSESS]]
 
−
| [[ECSESScapades]] || 46.00 || CA$15.00 ||  $690.00  ||  class="table-success"|Y
 
−
|-
 
−
! [[CMEUS]]
 
−
| PDAC || 9.00 || CA$75.00 ||  $600.00  ||  class="table-success"|Y
 
−
|-
 
−
! [[CMEUS]]
 
−
| SME || 6.00 || CA$75.00 ||  $450.00  ||  class="table-success"|Y
 
−
|-
 
−
! [[ASA]]  
 
−
| Ski Trip || 13.00 || CA$5.00 ||  $65.00  ||  class="table-success"|Y
 
−
|-
 
−
! [[CHESS]]
 
−
| [[SEAM]] || 3.00 || CA$50.00 ||  $150.00  ||  class="table-success"|Y
 
−
|-
 
−
!colspan="4"|Total ||$5,085.00 
 
−
|}
 
−
</tab>
 
−
<tab name="2015-2016">
 
−
;Total Available
 
−
:''$6,000''
 
−
;Total Allocated
 
−
:''$4,665''
 
−
{| class="wikitable sortable alternating"
 
−
! Department !! Column1 !! Particiapants !!  Per Head Amount  !!  Total  !!  Approved?
 
−
|-
 
−
! [[MAME]]
 
−
| [[Mech Madness]] || 44 ||  $15.00  ||  $660.00  ||  class="table-success"|Y
 
−
|-
 
−
! [[CEUS|Civil]]
 
−
| [[Colloquium]] || 50 ||  $15.00  ||  $750.00  ||  class="table-success"|Y
 
−
|-
 
−
! [[ChESS]]
 
−
| National Conference || 8 ||  $75.00  ||  $600.00  ||  class="table-success"|Y
 
−
|-
 
−
! [[Mining]]
 
−
| [[World Mining Competition]] || 4 ||  $75.00  ||  $300.00  ||  class="table-success"|Y
 
−
|-
 
−
! [[CMEUS|Mining]]
 
−
| Mining Games || 16 ||  $75.00  ||  $1,200.00  ||  class="table-success"|Y
 
−
|-
 
−
! [[ECSESS]]
 
−
| [[ECSESScapades|Ottawa Trip]] || 27 ||  $15.00  ||  $405.00  ||  class="table-success"|Y
 
−
|-
 
−
! [[MEUS]]
 
−
| TMS Conference || 10 ||  $75.00  ||  $750.00  ||  class="table-success"|Y
 
−
|-
 
−
! colspan="4"|Total||$4,665.00
 
−
|}
 
−
</tab>
 
−
</tabs>
 
−
[[Category:Funds]]
 

Latest revision as of 00:46, 31 August 2022

Departmental Trips Fund
About
Annual Amount ~$2,000
Allocators EUS Executive Committee
Distribution Throughout Sept-April
Who can apply Departments

The Departmental Trips Fund is a dedicated sum of money allocated from the operating budget of the EUS, mainly student fees, to which engineering departmental societies can apply to.

Categories

There are three categories of trips defined in the bylaws which have different requirements and criteria:

  1. Sports Trips: $5/student
  2. Industry Tours (day-trip): $5/student
  3. Conferences: $75/student

Keep in mind that these are maximum values. Depending on how full the fund is and how beneficial your trip is to students, the amount given may vary.

Applying

You can apply to the Departmental Trips Fund at all times by emailing your full application to the Funds Director of the EUS. This fund is allocated in a first come first serve basis; it is always best to apply as early in the year as possible.
Be reasonable when asking for support and indicate other funding sources when applying – the departmental trips fund is relatively small and does anticipate that students will still have to pay out of pocket for some expenses. This fund is helpful in reducing, but not eliminating trip costs.
The application requires the following documents to be submitted:

  1. Written request
  2. Detailed itinerary
  3. Budget
  4. List of participants, and their departments

Example Funds Request

Here is an example letter to request money from the EUS Departmental Trips Fund:
 File:DepTripsFund ex.pdf

Allocations

The Departmental Trips Fund is allocated to both annual events such as Mech Madness, as well as new industry tours or conferences. Further examples include:

  • Canadian Chemical Conference
  • $75/person, 28 people
  • Biomomentum Tour
  • $5/person, 16 people
  • $15/person, 49 participants
  • $75/person, 8 people
  • $75/person, 16 people
  • $5/person, 13 people
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