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| − | The EUS Constitution is the presiding document for the student society. It outlines many fundamental roles, definitions, mandates, and goals of the EUS overall. A constitution is an agreement between the engineering undergraduate students and the Society. It was originally written in 1874 and continues to be amended as needed.<br> | + | The EUS Constitution is the presiding document for the student society. It outlines many fundamental roles, definitions, mandates, and goals of the EUS overall. A constitution is an agreement between the engineering undergraduate students and the Society. It was originally written in 1974 and continues to be amended as needed.<br> |
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| − | {{Button|1=https://drive.google.com/file/d/1hVdwtU-oPMOwKTi8rsNm34xc_9k1vlhM/view?usp=sharing|2=Default button appearance|3=fas fa-folder|4=#C3423F}} | + | <div class=center> |
| | + | {{Button|1=https://drive.google.com/file/d/1hVdwtU-oPMOwKTi8rsNm34xc_9k1vlhM/view?usp=sharing|2=EUS Constitution|3=fas fa-folder|4=#C3423F}} |
| | + | </div> |
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| − | =TITLE I: The Engineering Undergraduate Society=
| + | [[Category: Constitutions]] |
| − | ===Article 1: Names===
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| − | :1.1 The official name of the corporation shall be, in English, the “Engineering Undergraduate Society of McGill University,” and in French, “Association des étudiants et étudiantes en génie de l’Université McGill,” hereafter referred to as EUS.
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| − | | |
| − | ===Article 2: Purpose===
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| − | :2.1 The purpose of the EUS shall be to:
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| − | ::2.1.1 Unite the Regular Members of the EUS;
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| − | ::2.1.2 Represent and promote the views of its Regular Members;
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| − | ::2.1.3 Implement programs and services of interest to its members, including but not limited to: academic, cultural, educational, physical, professional, and social initiatives.
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| − | :2.2 The EUS shall uphold the principles of equity, diversity, community, and sustainability.
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| − | :2.3 The EUS shall strive to facilitate the success and development of itself and its members.
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| − | | |
| − | ===Article 3: Membership===
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| − | :3.1 The Regular Members of the EUS shall be all students currently registered at McGill University in an undergraduate program of the Faculty of Engineering.
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| − | :3.2 The title of Associate Member of the EUS shall be granted to a non-Regular Member of the EUS selected for an EUS position, subject to ratification by the EUS Council.
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| − | ::3.2.1 An Associate Membership shall last for the duration of the position(s) held by the Associate Member.
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| − | ::3.2.2 An Associate Member shall lose their title if they resign or are removed from their position.
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| − | | |
| − | ===Article 4: Rights, Privileges, and Obligations of Members===
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| − | :4.1 All Members shall uphold the EUS’ constitution, bylaws, and policies.
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| − | :4.2 Regular Members shall have the right to:
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| − | ::4.2.1 Engage in written or spoken communication and debate in English and French throughout the EUS;
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| − | ::4.2.2 Attend General Assemblies;
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| − | ::4.2.3 Speak for or against any motion at any General Assembly;
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| − | ::4.2.4 Initiate referenda or General Assemblies;
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| − | ::4.2.5 Submit questions to referenda;
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| − | ::4.2.6 Move or second motions at General Assemblies;
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| − | ::4.2.7 Nominate candidates for EUS Elections;
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| − | ::4.2.8 Vote in EUS Elections, Referenda, and General Assemblies;
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| − | ::4.2.9 Run for office within the EUS.
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| − | :4.3 All Members shall have the privilege to:
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| − | ::4.3.1 Hold a Chief Position;
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| − | ::4.3.2 Be a member of any EUS Group;
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| − | ::4.3.3 Attend EUS Council meetings and meetings of the Board of Governors;
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| − | ::4.3.4 Speak for or against any motion at any EUS Council meeting.
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| − | :4.4 Regular Members of the EUS shall pay the Society Fee.
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| − | | |
| − | ===Article 5: Finances===
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| − | :5.1 There shall be a set of Financial Bylaws governing the finances of the EUS.
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| − | :5.2 The accounts of the EUS shall be maintained according to standard accounting practice and shall be made available to the University auditors upon demand.
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| − | :5.3 The EUS shall not run an operational budget deficit for more than two consecutive fiscal years.
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| − | :5.4 The finances of the EUS shall be subject to an annual independent audit.
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| − | | |
| − | ===Article 6: Dissolution===
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| − | :6.1 In the event of dissolution, trusteeship, or cessation of the EUS, all fees and assets shall be transferred to an association with similar membership and purpose.
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| − | | |
| − | =TITLE II: The Executive Committee=
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| − | ===Article 7: Membership===
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| − | :7.1 The Executive Committee shall consist of:
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| − | ::7.1.1 The President;
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| − | ::7.1.1 The Vice President Academic (VP Academic);
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| − | ::7.1.3 The Vice President Communications (VP Communications);
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| − | ::7.1.4 The Vice President External (VP External);
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| − | ::7.1.5 The Vice President Finance (VP Finance);
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| − | ::7.1.6 The Vice President Internal (VP Internal);
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| − | ::7.1.7 The Vice President Services (VP Services);
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| − | ::7.1.8 The Vice President Student Life (VP Student Life).
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| − | :7.2 The candidates for positions of the Executive Committee must be Regular Members of the EUS and remain Regular Members for the duration of their term.
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| − | :7.3 Members of the Executive Committee shall start their terms of office on May 1st, which shall last for one (1) calendar year.
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| − | :7.4 At least three (3) members of the Executive Committee, including the President and the VP Finance, shall also be members of the Board of Governors for the duration of their terms of office.
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| − | :7.5 No individual may hold more than one (1) position on the Executive Committee.
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| − | | |
| − | ===Article 8: Powers and Duties===
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| − | :8.1 The Executive Committee shall:
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| − | ::8.1.1 Coordinate and administer the policies, activities, and operational affairs of the EUS;
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| − | ::8.1.2 Maintain relevant bylaws and policies;
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| − | ::8.1.3 Act upon resolutions adopted by General Assembly, EUS Council, or the Board of Governors;
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| − | ::8.1.4 Encourage active participation and continuous feedback within the EUS;
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| − | ::8.1.5 Report its activities and decisions to the EUS Council and the Board of Governors;
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| − | ::8.1.6 Be present and available for office hours;
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| − | ::8.1.7 Be responsible for maintaining the EUS Office;
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| − | ::8.1.8 Maintain a list of all EUS Groups and their respective chair(s) or equivalent, to be presented at the first regular meeting of the EUS Council;
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| − | ::8.1.9 Gather all EUS Groups’ year-end reports;
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| − | ::8.1.10 Prepare and submit a midterm report to the EUS Council no later than January 30;
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| − | ::8.1.11 Prepare and submit a year-end report no later than May 15.
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| − | :8.2 The President shall:
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| − | ::8.2.1 Be the official spokesperson for the EUS;
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| − | ::8.2.2 Oversee matters pertaining to equity in the EUS;
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| − | ::8.2.3 Be permitted to serve as a non-voting, ex officio member of all EUS Groups;
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| − | ::8.2.4 Coordinate meetings with Departmental Society Presidents no less than three times per semester during the academic year;
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| − | ::8.2.5 Call and chair Executive Committee meetings;
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| − | ::8.2.6 Oversee Elections EUS;
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| − | ::8.2.7 Organize the introduction of the incoming Executive Committee and EUS Council.
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| − | :8.3 The VP Academic shall:
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| − | ::8.3.1 Be responsible for all academic and curricular concerns of the EUS;
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| − | ::8.3.2 Represent the EUS at any academic committees of the Faculty of Engineering and the broader McGill Community;
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| − | ::8.3.3 Oversee the academic funds and support services of the EUS;
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| − | ::8.3.4 Serve as the official spokesperson for the EUS in the absence of the President and VP External.
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| − | :8.4 The VP Communications shall:
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| − | ::8.4.1 Be responsible for the communication of relevant information to EUS members;
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| − | ::8.4.2 Be responsible for all publications of the EUS;
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| − | ::8.4.3 Oversee the creative portfolio of the EUS;
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| − | ::8.4.4 Oversee all information technology within the EUS.
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| − | :8.5 The VP External shall:
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| − | ::8.5.1 Represent the EUS to outside bodies in conjunction with the President;
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| − | ::8.5.2 Maintain links with student organizations at the provincial, federal, and international levels;
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| − | ::8.5.3 Represent the EUS at provincial, federal, and international engineering organizations with which the EUS chooses to be affiliated;
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| − | ::8.5.4 Oversee committees and delegations with direct ties to external student organizations;
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| − | ::8.5.5 Serve as the official spokesperson for the EUS in the absence of the President.
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| − | :8.6 The VP Finance shall:
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| − | ::8.6.1 Keep proper financial accounts and records in accordance with the Financial Bylaws of the EUS;
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| − | ::8.6.2 Prepare the annual budget of the EUS in conjunction with the Executive Committee and submit it to the Board of Governors before October 15th;
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| − | ::8.6.3 Manage the funds of the EUS in conjunction with the Executive Committee;
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| − | ::8.6.4 Prepare a year-end financial report by May 15th and obtain and update the previous year’s financial report;
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| − | ::8.6.5 Coordinate relationships with sponsors to support the finances of the EUS.
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| − | :8.7 The VP Internal shall:
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| − | ::8.7.1 Coordinate first-year orientation activities in conjunction with the broader McGill Community;
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| − | ::8.7.2 Organize social, cultural, and other activities for the members of the EUS;
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| − | ::8.7.3 Be responsible for relations between the EUS and other faculty associations of McGill University in conjunction with the President.
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| − | :8.8 The VP Services shall:
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| − | ::8.8.1 Be responsible for student facilities of the EUS unless otherwise stipulated;
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| − | ::8.8.2 Oversee the services of the EUS;
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| − | ::8.8.3 Coordinate all staff remunerations and records of payroll;
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| − | ::8.8.4 Maintain and improve EUS spaces in cooperation with the Faculty Building Director(s).
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| − | :8.9 The VP Student Life shall:
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| − | ::8.9.1 Implement initiatives relevant to the well-being of EUS Regular Members;
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| − | ::8.9.2 Coordinate first-year involvement;
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| − | ::8.9.3 Oversee graduation events;
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| − | ::8.9.4 Call EUS Council meetings to order;
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| − | ::8.9.5 Ensure that members of the EUS Council attend Council meetings;
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| − | ::8.9.6 Be responsible for the Speaker(s) and Minute Taker(s) of the EUS;
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| − | ::8.9.7 Oversee the formation and operations of EUS Clubs and Design Teams;
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| − | ::8.9.8 Oversee the club and design team spaces.
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| − | | |
| − | ===Article 9: Meetings===
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| − | :9.1 The Executive Committee shall meet at least once every two (2) weeks during the Academic Year, and at least once every three (3) weeks during the summer.
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| − | :9.2 Quorum shall be the lesser of five (5) or two-thirds (2/3) of the members of the Executive Committee.
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| − | | |
| − | =TITLE III: The EUS Council=
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| − | ===Article 10: Membership===
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| − | :10.1 The members of EUS Council must be Regular Members of the EUS and consist of:
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| − | ::10.1.1 The eight (8) members of the Executive Committee;
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| − | ::10.1.2 One (1) representative from each the four (4) classes in each of the programs recognized by the EUS:
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| − | :::10.1.2.1 Architecture;
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| − | :::10.1.2.2 Bioengineering;
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| − | :::10.1.2.3 Chemical;
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| − | :::10.1.2.4 Civil;
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| − | :::10.1.2.5 Computer;
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| − | :::10.1.2.6 Electrical;
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| − | :::10.1.2.7 Mechanical;
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| − | :::10.1.2.8 Materials;
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| − | :::10.1.2.9 Mining;
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| − | :::10.1.2.10 Software.
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| − | ::10.1.3 The Departmental Presidents;
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| − | ::10.1.4 The Engineering Representative(s) to SSMU Council (“SSMU Representative(s)”);
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| − | ::10.1.5 The Engineering Senator(s);
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| − | ::10.1.6 The Clubs Representative;
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| − | ::10.1.7 The Design Team Representative;
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| − | ::10.1.8 The U0 Representative.
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| − | :10.2 Each member of the EUS Council shall have the right to vote.
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| − | :10.3 Each member of the EUS Council shall hold one (1) vote, except:
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| − | ::10.3.1 If one SSMU Representative is unable to attend, they may proxy their vote to the other SSMU Representative;
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| − | ::10.3.2 If the Engineering Senator is unable to attend, the may proxy their vote to a SSMU Representative;
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| − | ::10.3.3 If the Clubs Representative or Design Team Representative are unable to attend, they may proxy their vote to the VP Student Life;
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| − | ::10.3.4 If one Class Representative in the junior or senior grouping is unable to attend, they may proxy their vote to the other member of their grouping;
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| − | ::10.3.5 If a Departmental President is unable to attend, they may proxy their vote to their vote to any Vice-President on their Departmental Council.
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| − | :10.4 In the event that both Class Representatives in a grouping are unable to attend a council meeting, each shall be responsible for providing a proxy for that meeting, and for informing the VP Student Life, in writing, of that proxy.
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| − | ::10.4.1 Proxies shall be members of the concerned Departmental Society or students in the Class Representative’s year and program.
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| − | ::10.4.2 If only one proxy can be secured, one of the absent Class Representatives may proxy their vote to their Departmental President.
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| − | :10.5 No individual may hold more than one (1) position on the EUS Council.
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| − | :10.6 No individual may represent more than two (2) votes on the EUS Council.
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| − | :10.7 Any member of the EUS Council who misses two (2) regular meetings without providing a proxy should be removed from office as per Article 28.
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| − | :10.8 Any member of the EUS Council who proxies their vote three (3) times per semester should be removed from office as per Article 28.
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| − | | |
| − | ===Article 11: Powers and Duties===
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| − | :11.1 The EUS Council shall:
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| − | ::11.1.1 Act as the advisory body of the EUS, which represents the opinions and values of its Regular Members;
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| − | ::11.1.2 Hold the Executive Committee, SSMU Representative(s), Engineering Senator(s), and the Board of Governors accountable to their duties;
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| − | ::11.1.3 Ratify positions-holders, including but not limited to: Associate Members, conference delegates, and financial committee members.
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| − | :11.2 For the period(s) from the last meeting of an academic year to the first meeting of the following academic year, as well as from the last meeting of the Fall Semester to the first meeting of the Winter Semester, the powers of the EUS Council may be exercised by the Executive Committee.
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| − | ::11.2.1 Any decisions made by the Executive Committee using the powers of the EUS Council shall be presented to and ratified by the EUS Council at its first Regular Meeting.
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| − | | |
| − | ===Article 12: Meetings===
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| − | :12.1 Quorum for a meeting of the EUS Council shall be fifty percent (50%) plus one (1) of its votes.
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| − | :12.2 In the case of a vote that results in a tie, the question shall be considered defeated.
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| − | :12.3 A confidential session may be called by a simple majority vote of EUS Council.
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| − | :12.4 The EUS Council shall hold meetings at least every four (4) weeks while classes are in session during the Academic Year.
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| − | :12.5 Notice of the meeting and agendas shall be provided at least forty-eight (48) hours prior to a regular meeting.
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| − | :12.6 In the case of an emergency, the President or the Vice President Student Life may call an Emergency Meeting of the EUS Council at any time.
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| − | :12.7 The EUS shall have a policy defining the rules of procedure of the EUS Council.
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| − | ::12.7.1 In the event that no such policy exists, the rules of procedure of EUS Council shall be the most recent edition of Robert’s Rules of Order.
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| − | | |
| − | =TITLE IV: Board of Governors=
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| − | ===Article 13: Membership===
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| − | :13.1 The Board of Governors shall be composed of:
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| − | ::13.1.1 The President;
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| − | ::13.1.2 The VP Finance;
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| − | ::13.1.3 One (1) other member of the Executive Committee;
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| − | ::13.1.4 The Engineering Senator(s);
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| − | ::13.1.5 Eight (8) Members-at-Large;
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| − | ::13.1.6 Two (2) Alumni.
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| − | :13.2 All members of the Board of Governors shall serve as administrators of the EUS.
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| − | :13.3 All members of the Board of Governors, excluding the Chair, shall have a vote at meetings of the Board of Governors.
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| − | :13.4 All Members-at-Large shall be Regular Members on the first day of their terms.
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| − | :13.5 The Executive on the Board of Governors as per 13.1.3 shall be chosen by a two-thirds (2/3) majority vote of the Executive Committee at their first meeting.
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| − | ::13.5.1 The terms of office of the three (3) members of the Executive Committee on the Board of Governors shall start on May 1st and last one calendar year.
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| − | :13.6 The Members-at-Large shall be chosen as follows:
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| − | ::13.6.1 Two (2) Members-at-Large shall be selected by EUS Council between September 1 and October 31. Their term shall start on November 1, for a duration of one (1) calendar year.
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| − | ::13.6.2 Two (2) Members-at-Large shall be elected by a secret ballot of the Regular Members held between September 1 and October 31. Their term shall start on November 1, for a duration of one (1) calendar year.
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| − | ::13.6.3 Four (4) Members-at-Large shall be elected by a secret ballot of the Regular Members held between February 1 and March 31. Their term shall start on May 1, for a duration of one (1) calendar year.
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| − | :13.7 The two (2) Alumni shall be selected by the Board of Governors.
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| − | ::13.7.1 One (1) Alumnus shall start their term on May 1, for a duration of one (1) calendar year.
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| − | ::13.7.1 One (1) Alumnus shall start their term on November 1, for a duration of one (1) calendar year.
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| − | | |
| − | ===Article 14: Powers and Duties===
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| − | :14.1 The Board of Governors shall:
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| − | ::14.1.1 Maintain and uphold the long-term vision of the EUS;
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| − | ::14.1.2 Maintain and uphold the Letters Patent, constitution, bylaws and policies of the EUS as well as any major contract signed by the Society;
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| − | ::14.1.3 Exercise financial authority;
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| − | ::14.1.4 Have oversight of services and EUS Committees with more than $50,000 of expenses in their annual budget;
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| − | ::14.1.5 Incorporate the resolutions, motions, and views of the EUS Council into relevant decisions;
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| − | ::14.1.6 Hold the Executive Committee accountable;
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| − | ::14.1.7 Be held accountable to the General Assembly.
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| − | :14.2 The Board of Governors may:
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| − | ::14.2.1 Assign resolutions to the Executive Committee;
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| − | ::14.2.2 Approve bids for large-scale external events;
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| − | ::14.2.3 Reverse any decisions taken by the Executive Committee or EUS Council, provided the rationale.
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| − | :14.3 Amendments to bylaws or the constitution that would modify the Board of Governors’ power and duties shall be subject to ratification by the EUS Council.
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| − | :14.4 Amendments to bylaws made by the Board of Governors shall remain in effect until the following General Assembly, at which point they shall be overturned, ratified, or amended by the General Assembly.
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| − | ::14.4.1 In the case of an amendment made by the General Assembly to any bylaw, the most recent version of the bylaw shall remain in effect until the amendments are ratified by the Board of Governors.
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| − | | |
| − | ===Article 15: Meetings===
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| − | :15.1 Quorum for a meeting of the Board of Governors shall be fifty percent (50%) plus one (1) of its members.
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| − | :15.2 The Board of Governors shall hold Board Meetings at least once every four (4) weeks.
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| − | :15.3 The Board Chair may call an emergency meeting of the Board of Governors. Only motions ruled by the Chair to be pertinent to the emergency may be considered at such a meeting.
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| − | :15.4 An agenda shall be made public at least forty-eight (48) hours prior to a Board Meeting, with the exception of emergency meetings.
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| − | :15.5 A confidential session may be called by a simple majority vote of the Board.
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| − | :15.6 Meeting minutes shall be made public, excluding confidential sessions.
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| − | | |
| − | ===Article 16: Accountability===
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| − | :16.1 One (1) member of the EUS Council shall be responsible for presenting the minutes of each meeting of the EUS Council to the Board of Governors.
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| − | :16.2 One (1) member of the the Board of Governors shall be responsible for presenting the non-confidential minutes of each Board meeting to the EUS Council.
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| − | :16.3 The EUS Council shall hold a non-binding vote to accept, conditionally accept, or reject all or part of the non-confidential minutes of each meeting of the Board of Governors.
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| − | | |
| − | ===Article 17: Board Chair===
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| − | :17.1 The Board Chair shall:
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| − | ::17.1.1 Prepare the agenda for Board Meetings;
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| − | ::17.1.2 Ensure the implementation of Board of Governors decisions;
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| − | ::17.1.3 Maintain a sense of cohesiveness among Board of Governors members.
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| − | :17.2 The Board of Governors shall choose a Board Chair among its Members-at-Large.
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| − | :17.3 The Board Chair shall not have a voting right, unless a vote results in a tie.
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| − | :17.4 At the end of their term on the Board, or in the event that the Board Chair resigns or is removed from office as the Board Chair, the Board of Governors shall select a new Board Chair.
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| − | | |
| − | =TITLE V: General Assembly=
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| − | ===Article 18: Powers===
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| − | :18.1 A General Assembly may pass a resolution to the EUS Council, Board of Governors, or the Executive Committee.
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| − | :18.2 A General Assembly shall vote to ratify amendments to bylaws made by the Board of Governors.
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| − | :18.3 A General Assembly may amend or create bylaws, subject to ratification by the Board of Governors.
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| − | :18.4 A General Assembly may not have the power to change the financial structure of the EUS.
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| − | | |
| − | ===Article 19: Meetings===
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| − | :19.1 A General Assembly may be called by a motion of the EUS Council, or by a request signed by the lesser of ten percent (10%) or one hundred (100) of the Regular Members of the EUS.
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| − | :19.2 Quorum for the General Assembly shall be the lesser of ten percent (10%) or one hundred (100) of the Regular Members of the EUS.
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| − | :19.3 Only Regular Members of the EUS shall be allowed to vote at a General Assembly.
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| − | :19.4 A motion of the General Assembly shall not be valid if more than fifty percent (50%) of voters are constituents of the same Departmental Society.
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| − | :19.5 Any person who is not a Regular Member of the EUS may attend a General Assembly, except in the case where a two-thirds (2/3) majority of the Regular Members present at the Assembly votes to close the meeting.
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| − | :19.6 The rules of procedure for all General Assemblies shall be the Standing Orders of Council.
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| − | :19.7 The schedule of the General Assembly shall be as follows:
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| − | ::19.7.1 Notice of the General Assembly shall be posted at least ten (10) school days prior to the convening of the General Assembly;
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| − | ::19.7.2 Motions to be presented at the General Assembly must be submitted to the VP Student Life at least five (5) school days prior to the General Assembly;
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| − | ::19.7.3 The agenda, and motions to be presented at the General Assembly shall be posted three (3) school days before the General Assembly.
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| − | :19.8 Motions not submitted within the schedule may be brought to the floor, subject to two-thirds (2/3) majority ratification of the Regular Members in attendance.
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| − | | |
| − | =TITLE VI: EUS Groups & Representatives=
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| − | ===Article 20: Engineering Senator===
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| − | :20.1 The Engineering Senator(s) shall:
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| − | ::20.1.1 Represent the interests and concerns of Regular Members as expressed through the EUS Council to Senate;
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| − | ::20.1.2 Sit on the EUS Board of Governors;
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| − | ::20.1.3 Inform the EUS on matters of the Senate.
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| − | :20.2 The terms of office of the Engineering Senator(s) shall begin May 1st and last one (1) calendar year.
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| − | | |
| − | ===Article 21: Engineering Representatives to SSMU Council===
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| − | :21.1 The SSMU Representative(s) shall:
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| − | ::21.1.1 Represent the interests and concerns of the EUS as expressed through the EUS Council to the SSMU Council;
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| − | ::21.1.2 Inform the EUS on matters of the SSMU.
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| − | :21.2 The terms of office of the SSMU Representative(s) shall begin May 1st and last one (1) calendar year.
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| − | | |
| − | ===Article 22: Class Representatives===
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| − | :22.1 Class Representatives shall:
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| − | ::22.1.1 Attend EUS Council Meetings;
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| − | ::22.1.2 Inform their Class on matters of the EUS Council;
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| − | ::22.1.3 Represent the interests and concerns of their Class to the EUS Council.
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| − | :22.2 The term of office for a Class Representative shall begin May 1st and last one (1) calendar year.
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| − | | |
| − | ===Article 23: EUS Groups===
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| − | :23.1 EUS Groups shall refer to all Committees, Clubs, Design Teams, and Departmental Societies within the EUS.
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| − | Services and publications shall be considered Committees of the EUS.
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| − | :23.2 All EUS Groups shall:
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| − | ::23.2.1 Uphold the constitution, bylaws, and policies of the EUS;
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| − | ::23.2.2 Maintain their governing document(s);
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| − | ::23.2.3 Submit annual year-end reports to the appropriate overseeing body or individual(s);
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| − | ::23.2.4 Be held accountable by the Executive(s) or Board Member(s) responsible for overseeing them.
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| − | | |
| − | ===Article 24: Departmental Societies===
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| − | :24.1 The students of each department, program, or school of the Faculty of Engineering shall have the right to form a Departmental Society to represent its members.
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| − | :24.2 A Departmental Society shall be considered an EUS Group.
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| − | :24.3 Each Departmental Society must have a constitution, which defines its name, membership, purpose, and structure.
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| − | :24.4 The EUS shall recognize the following Departmental Societies:
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| − | ::24.4.1 Architecture Students’ Association (ASA);
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| − | ::24.4.2 Bioengineering Undergraduate Student Society (BUSS);
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| − | ::24.4.3 Chemical Engineering Students’ Society of McGill University (ChESS);
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| − | ::24.4.4 Civil Engineering Undergraduate Society (CEUS);
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| − | ::24.4.5 Co-op Mining Engineering Undergraduate Society (CMEUS);
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| − | ::24.4.6 Electrical, Computer, and Software Engineering Student Society (ECSESS);
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| − | ::24.4.7 Materials Engineering Undergraduate Society (MEUS);
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| − | ::24.4.8 McGill Association of Mechanical Engineers (MAME);
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| − | ::24.4.9 Any new Departmental Society accepted by the EUS Council.
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| − | :24.5 A new Departmental Society may be created by a motion of the EUS Council upon receipt of a petition of no less than forty percent (40%) of the Departmental Society’s proposed membership.
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| − | | |
| − | =TITLE VII: Referenda and Elections=
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| − | | |
| − | ===Article 25: Referendum Procedure===
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| − | :25.1 A referendum may be initiated by:
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| − | ::25.1.1 A motion of the EUS Council;
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| − | ::25.1.2 A motion of a General Assembly;
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| − | ::25.1. A petition signed by the lesser of at least ten percent (10%) of the Regular Members or one hundred (100) Regular Members.
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| − | :25.2 The Chief Returning Officer shall be responsible for conducting the referendum.
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| − | :25.3 Notice of the referendum question, voting location, and voting hours must be posted no fewer than five (5) school days before the voting is to take place.
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| − | :25.4 A referendum shall only be considered valid if a minimum of ten percent (10%) of the Regular Members vote.
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| − | :25.5 Only Regular Members shall be allowed to vote in a referendum of the EUS.
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| − | :25.6 A simple majority of voters shall be deemed sufficient to carry the referendum, unless a higher majority is called for in the constitution, bylaws, or in the referendum question.
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| − | :25.7 The result of a referendum is binding and takes precedence over decisions of the Board of Governors, the Executive Committee, and the EUS Council.
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| − | | |
| − | ===Article 26: Elections===
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| − | :26.1 There shall be an annual election for the Executive Committee, Departmental Class Representatives, Departmental Presidents, SSMU Representative(s), and Engineering Senator(s).
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| − | ::26.1.1 The EUS VP Finance shall be excluded from the election process, and chosen by the VP Finance Selection Committee.
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| − | ::26.1.2 Departmental Presidents shall be elected from within their constituency, which shall be all Regular Members in their Departmental Society.
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| − | ::26.1.3 Class Representatives shall be elected from within their constituency, which shall be all Regular Members registered in their program and year of study.
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| − | :::26.1.3.1 The U1 Class Representatives may be selected if specified by the concerned department’s constitution.
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| − | ::26.1.4 A U0 Representative shall be selected by a selection committee under the direction of the VP Student Life.
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| − | :::26.1.4.1 U0 Departmental Representatives shall be selected by a selection committee under the direction of the VP Student Life and the respective Departmental Presidents.
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| − | :26.2 The Board of Governors shall elect:
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| − | ::26.2.1 Two (2) members at large every Fall semester;
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| − | ::26.2.2 Four (4) members at large every Winter Semester.
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| − | :26.3 Quorum for the aforementioned elected positions shall be at least ten percent (10%) of their respective constituencies.
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| − | | |
| − | =TITLE IX: Resignation and Removal=
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| − | | |
| − | ===Article 27: Resignation===
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| − | :27.1 An EUS position-holder may resign from their office for any reason.
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| − | :27.2 A member of the Executive Committee shall cease to remain in office upon acceptance of their letter of resignation by the Executive Committee.
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| − | :27.3 A member of the Board of Governors shall cease to remain in office upon acceptance of their letter of resignation by the Board of Governors.
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| − | :27.4 The Chair of an EUS Committee shall cease to hold their position upon acceptance of their letter of resignation by the Executive or Board Member overseeing their portfolio.
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| − | :27.5 A position-holder in an EUS Group shall cease to hold their position upon acceptance of their letter of resignation by their group’s governing body.
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| − | :27.6 The SSMU Representative(s) and the Engineering Senator(s) shall cease to remain in office upon acceptance of their letter of resignation by the President.
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| − | | |
| − | ===Article 28: Removal===
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| − | :28.1 The following bodies may remove any EUS position-holder for impropriety, violation of the provisions of the EUS constitution or bylaws, or delinquency of duties:
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| − | ::28.1.1 Board of Governors;
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| − | ::28.1.2 EUS Council, whose powers of removal shall not apply to Members-at-Large or Alumni of the Board of Governors;
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| − | ::28.1.3 General Assembly.
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| − | :28.2 A motion to remove any EUS position-holder shall require a two-thirds (2/3) majority vote to pass.
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| − | Seventy-two (72) hours notice shall be provided to the individual subject to removal, or the motion shall not be considered.
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| − | :28.3 When relevant, the Executive or Board Member(s) in charge of the position subject to removal shall also be notified.
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| − | :28.4 A motion to remove any EUS position-holder may be brought to the Board of Governors at any time without signatories.
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| − | :28.5 A motion to remove any EUS position-holder bearing the lesser of ten percent (10%) or one hundred (100) signatures of Regular Members may be presented to the General Assembly or EUS Council.
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| − | ::28.5.1 A motion to remove an EUS Committee Member may not require signatories.
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| − | ::28.5.2 A motion to remove a Departmental Representative may be brought to EUS Council without signatories.
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| − | :28.6 A motion to remove a Departmental President shall be considered only if it bears the lesser of ten percent (10%) or one hundred (100) signatures of their constituents.
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| − | | |
| − | ===Article 29: Vacancies===
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| − | :29.1 Vacancies in the Executive Committee should be filled as they occur during the year by an ad-hoc selection committee formed by the EUS Council, which must include all members of the Executive Committee.
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| − | ::29.1.1 Vacancies in the position of VP Finance shall be filled as they occur during the year by the VP Finance Selection Committee.
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| − | ::29.1.2 Vacancies in the position of President shall be temporarily filled by a member of the Executive Committee until the position has been filled by a selection committee.
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| − | ::29.1.3 Any member selected for an Executive Committee position shall be ratified by the EUS Council.
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| − | :29.2 A vacant committee Chair may be filled at the discretion of the Executive who oversees that group.
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| − | :29.3 All other vacancies may be filled at the discretion of their group’s governing body.
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| − | | |
| − | =TITLE X: Interpretation=
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| − | | |
| − | ===Article 30: Amendments===
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| − | :30.1 Amendments to this constitution should be recommended to referendum by simple majority votes of the EUS Council and the Board of Governors.
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| − | :30.2 Amendments to this constitution shall require a simple majority in a referendum or at a General Assembly.
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| − | :30.3 Amendments to this constitution shall be ratified by a two-thirds (⅔) majority of the Board of Governors.
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| − | | |
| − | ===Article 31: Superseding Clause===
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| − | :31.1 This constitution supersedes and repeals all previous constitutions of the EUS
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| − | :31.2 In the event of a conflict between the constitution of a Departmental Society and the constitution and bylaws of the EUS, the constitution and bylaws of the EUS shall take precedence.
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| − | :31.3 In the case of a conflict between the constitution and the following documents, the following documents prevail in the order in which they are listed:
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| − | ::31.3.1 The Quebec Companies Act;
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| − | ::31.3.2 The EUS Letters Patent.
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| − | | |
| − | ===Article 32: Definitions===
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| − | :32.1 Academic Year: the period from the first day of classes of the Fall Semester to the last day of scheduled classes of the Winter Semester as defined by the McGill calendar.
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| − | :32.2 Alumnus: a former Regular Member of the EUS.
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| − | :32.3 Associate Member: a non-Regular Member of the EUS ratified to hold an EUS position.
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| − | :32.4 Board of Governors (“Board”): the Board of Directors of the EUS.
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| − | :32.5 Bylaw: a set of legal rules agreed upon by the Board of Governors and the Regular Members of the EUS, for the governance of EUS legal affairs.
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| − | :32.6 Chief Position: any position directing an EUS Group.
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| − | :32.7 Chief Returning Officer: the Chair of Elections EUS, and the individual in charge of all referenda and elections.
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| − | :32.8 Class Representative: a representative elected through their Departmental Society to represent their Class.
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| − | :32.9 Class: all the Regular Members registered in a year of study in one of the ten programs offered by the Faculty of Engineering.
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| − | :32.10 Club: an EUS group composed mainly of Regular Members, which meets on a regular basis to promote a specific agenda and which must be recognized by the EUS as holding Club status.
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| − | :32.11 Clubs Representative: a representative selected to represent the interests of all EUS Clubs to the EUS Council.
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| − | :32.12 Committee Chair: an individual selected to lead an EUS Committee.
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| − | :32.13 Confidential Session: a portion of a meeting restricted to pertinent parties having signed non-disclosure agreements.
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| − | :32.14 Constitution: the set of legal rules agreed upon by the Board of Governors and the Regular Members of the EUS which serves as the primary governing document of the EUS.
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| − | :32.15 Departmental Society: a group of Regular Members who are representative of a particular program or department.
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| − | :32.16 Design Team Representative: a representative selected to represent the interests of all EUS Design Teams to the EUS Council.
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| − | :32.17 Design Team: an EUS group that has been approved by the Design Team Funding Committee to create deliverables and compete in design competitions.
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| − | :32.18 Elections EUS: the committee in charge of organizing and overseeing all EUS elections and referenda.
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| − | :32.19 Emergency Meeting: a meeting of the EUS Council or the Board of Governors.
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| − | :32.20 EUS Committee: an EUS Group directly under the purview of Executive(s) or Board Member(s), which is tasked with a mandate which benefits the EUS.
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| − | :32.21 EUS Council: the representative body of the EUS.
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| − | :32.22 EUS Group: all Committees, Clubs, Design Teams, and Departmental Societies within the EUS.
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| − | :32.23 EUS Position-Holder: any Member who holds a title in an EUS Group.
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| − | :32.24 EUS Spaces: the spaces allocated to the EUS through agreements with the Faculty of Engineering or the McGill Administration.
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| − | :32.25 EUS: the Engineering Undergraduate Society of McGill University.
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| − | :32.26 Executive Selection Committee: an ad-hoc committee formed by the EUS Council, tasked with filling a vacancy in the Executive Committee.
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| − | :32.27 Faculty Building Director: a McGill Employee responsible for applying policies related to access, building use, maintenance, safety, and security.
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| − | :32.28 Fall Semester: the period from the first day of scheduled classes in September to the last day of scheduled classes in December as defined by the McGill calendar.
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| − | :32.29 General Assembly: a meeting of the EUS in which any Regular Member may vote.
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| − | :32.30 Grouping: the set of two Classes, be it junior or senior, which may represent each other to the EUS Council.
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| − | :32.31 Junior Grouping: the grouping of the U1 and U2 Class Representatives.
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| − | :32.32 Letters Patent: the document which incorporates the EUS, and to which the EUS is legally bound.
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| − | :32.33 McGill Community: the staff, students, and faculty of the University.
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| − | :32.34 Minute Taker: the individual(s) tasked with taking minutes at meetings of the EUS Council, Board of Governors and General Assembly.
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| − | :32.35 Motion: a formal proposal made in a Board Meeting, Council Meeting, or General Assembly; or a question proposed through referendum.
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| − | :32.36 Policy: a set of rules for the conduct of EUS affairs.
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| − | :32.37 Program: the primary curriculum of a Regular Member.
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| − | :32.38 Proxy: an individual voting on behalf of another.
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| − | :32.39 Quorum: the required attendance and conditions for a meeting of an official body of the EUS to be opened and for all subsequent decisions to be ratified.
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| − | :32.40 Ratify: to approve a motion, allowing it to come into force.
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| − | :32.41 Referendum: a motion proposed to all Regular Members through Elections EUS.
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| − | :32.42 Regular Meeting: any meeting of the EUS Council not otherwise stipulated.
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| − | :32.43 Resolution: a formal call to action or statement of opinion adopted by the the EUS Council, the General Assembly, or the Board of Governors.
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| − | :32.44 School Day: any day when classes are scheduled during the Academic Year.
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| − | :32.45 Selection Committee: a committee tasked with selecting an EUS Position-Holder.
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| − | :32.46 Senate: the Senate of McGill University.
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| − | :32.47 Senior Grouping: the grouping of the U3 and U4 Class Representatives.
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| − | :32.48 Society Fee: the student fee paid by all Regular Members, from which one cannot opt out.
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| − | :32.49 Speaker: the Speaker(s) of the Board of Governors, Council, and General Assembly.
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| − | :32.50 SSMU Council: SSMU Legislative Council.
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| − | :32.51 SSMU Representative: the individual(s) who represent the EUS at SSMU Council and inform the EUS of matters pertaining to SSMU.
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| − | :32.52 SSMU: the Student’s Society of McGill University.
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| − | :32.53 U4 Class: Regular Members who have completed twenty-four credits in U3 as defined by Minerva and remain enrolled.
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| − | :32.54 U0 Representative: a representative selected to represent the interests of all U0 engineering students to the EUS Council.
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| − | :32.55 VP Finance Selection Committee: the selection committee tasked with the selection of the VP Finance.
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| − | :32.56 Winter Semester: the period from the first day of scheduled classes in January to the last day of scheduled classes in April as defined by the McGill calendar.
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| − | :32.57 Year of Study: the year in which a Regular Member is enrolled, as indicated on Minerva, or U4 where applicable.
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| − | [[Category:Constitutions]] | |