Difference between revisions of "Policies"

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[[Category:Curator's Choice]]
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A '''''Policy''''' is intended to provide a set of rules for the conduct of EUS affairs. Policies are established to define the operations of the EUS, such as recruitment process, equity awareness and complaint process, handling events with alcohol, etc. Policies provide guidelines any members holding a EUS position or conducting an action within the EUS or in the name of EUS shall respect. Policies are different from '''''[[bylaws]]''''' as they are not legally binding.
−
A '''''Policy''''' is intended to provide a set of rules for the conduct of EUS affairs. Policies are established to define the operations of the EUS, such as recruitment process, equity awareness and complaint process, handling events with alcohol, etc. Policies provide guidelines any members holding a EUS position or conducting an action within the EUS or in the name of EUS shall respect.
+
 
 +
Policies can be created by the [[EUS Council]], the [[Board of Governors]], or a [[General Assembly]].
 
==List of Policies==
 
==List of Policies==
 
{{col-begin}}{{col-break|width=30%}}
 
{{col-begin}}{{col-break|width=30%}}
 
<big><i class="fal fa-heartbeat "></i>&emsp;'''Committee Policies'''</big><br>
 
<big><i class="fal fa-heartbeat "></i>&emsp;'''Committee Policies'''</big><br>
 
Committee policies, as the name would suggest, govern the various [[committees]] in the EUS
 
Committee policies, as the name would suggest, govern the various [[committees]] in the EUS
−
{{#categorytree:Committee Policies|mode=pages|depth=0}}
 
 
{{col-break|gap=3%|width=30%}}
 
{{col-break|gap=3%|width=30%}}
 
<big><i class="fal fa-compass"></i>&emsp;'''Internal Policies'''</big><br>
 
<big><i class="fal fa-compass"></i>&emsp;'''Internal Policies'''</big><br>
 
Internal policies represent best practices for the various operations of the EUS.
 
Internal policies represent best practices for the various operations of the EUS.
−
{{#categorytree:Internal Policies|mode=pages|depth=0}}
 
 
{{col-break|gap=3%|width=30%}}
 
{{col-break|gap=3%|width=30%}}
 
<big><i class="fal fa-shopping-cart "></i>&emsp;'''Services Policies'''</big><br>
 
<big><i class="fal fa-shopping-cart "></i>&emsp;'''Services Policies'''</big><br>
 
Any group identified as a service (which [[EPTS]] sometimes is), or helping manage the services of the EUS, fall under this category.
 
Any group identified as a service (which [[EPTS]] sometimes is), or helping manage the services of the EUS, fall under this category.
−
{{#categorytree:Services Policies|mode=pages|depth=0}}
 
 
{{col-end}}
 
{{col-end}}
−
----
 
 
{| class="wikitable sortable alternating"
 
{| class="wikitable sortable alternating"
 
! Type !! Name !! Last Amended !! First Adopted
 
! Type !! Name !! Last Amended !! First Adopted
 
|+List of all Policies
 
|+List of all Policies
 
|-
 
|-
−
| Committee || [[Engineering Games Committee EngGames Policy]] || 2017-08 || 2012-04
+
| Committee || [https://docs.google.com/document/d/1SP1a4t5VzQMU3_4g9sOKRtrVYzdnuAf1_rE_XMDWYQU/ Engaged Learning in Engineering (ELINE) Committee] || 2020-10 || 2020-10
 +
|-
 +
| Committee || [https://docs.google.com/document/d/17gi_jn_20Tk8BdjbLI50mJOCKuPNChkLmcN1AKovyIs/ Engineering Games (EngGames) Committee Policy] || 2019-07 || 2019-07
 +
|-
 +
| Committee || [https://docs.google.com/document/d/17BjM_E95dKjsMxjPc7IIyAyU5IEasdLgb5jCrulErpQ Engineering Social Committee (ESC) Policy] || 2017-08 || 2017-08
 +
|-
 +
| Committee || [https://docs.google.com/document/d/1kCwKu8mhXyw5cn0mzwpPZxPnP4wtxMqoUZMHGBDEcvg/ Engineering Week Committee (E-Week) Policy] || 2017-08 || 2008-03
 +
|-
 +
| Committee || [https://docs.google.com/document/d/1408nOtJbOPS7urr5qxqjnTFIq3IGjhIisEcHBE0Ql2Q/ Equity & Mental Health Representative Committee Policy] || 2018-09 || 2019-09
 +
|-
 +
|Committee
 +
|[https://docs.google.com/document/d/13wvbzDPbAwEvSyYL7Hg4GND12_lHHcVvLh-TgtI0MaI/edit?usp=sharing EUS Sports Policy]
 +
|2021-04
 +
|2005-03
 +
|-
 +
| Committee || [https://docs.google.com/document/d/192q8U1-1gg65ZejWc9TZ9xh8M0qdFSMQQANV4A1d8rE/ Graduation Committee Policy] || 2021-04 || 2018-07
 +
|-
 +
| Committee || [https://docs.google.com/document/d/1DgwqCxqtSoPuv9ncZVPr5ZiQkZPSB1uRwavh0n8AyvI/ IT Committee Policy] || 2020-10 || 2017-08
 +
|-
 +
| Committee || [https://docs.google.com/document/d/1P8nk3Lalh2ah_sXr8ilyURcQNo9j2cbgwjGJ8fW_SK4/ Junior Council (JC) Policy] || 2023-04 || 2013-05
 +
|-
 +
| Committee || [https://docs.google.com/document/d/1hUcWo9pZkTODvi_76n9BBrHXO3RF74aQI8wmiggT0HY/ McGill Engineering Competition (MEC) Policy]] || 2017-08 || 2005-03
 +
|-
 +
| Committee || [https://docs.google.com/document/d/1zwR3v9ESoP8lOG4ztl5TSYiW0HofSecRke6mr8cQsRM/ Mental Wellness Committee Policy] || 2019-02 || 2019-02
 +
|-
 +
| Committee || [https://docs.google.com/document/d/1JZQIOjDNPFcL2Pz4fobjvqaIKx2v5I3py5Nf2g6vu4Y/ Open Air Pub Committee (OAP) Policy]] || 2020-03 || 2005-03
 +
|-
 +
| Committee || [https://docs.google.com/document/d/17_3xNe318al47Qeeb9AK0zlHaM-3tIICNCxVtJJvdvQ/ Orientation Week Committee (O-Week) Policy] || 2017-08 || 2008-02
 +
|-
 +
| Committee || [https://docs.google.com/document/d/1kg02UXPNo-n5UFOK0-hjeLo_QUJU4PJoLQvukw2780o/ Plumbers Faucet Policy] || 2017-08 || 2001-02
 
|-
 
|-
−
| Committee || [[Engineering Social Committee ESC Policy]] || 2017-08 || 2017-08
+
| Committee || [https://docs.google.com/document/d/1-Qv8O5vTeBHrQHxs7exO4mqJPO6q_U9GN-6NdWmq42A/ Plumbers Ledger Policy] || 2017-08 || 2012-09
 
|-
 
|-
−
| Committee || [[Engineering Week Committee E-Week Policy]] || 2017-08 || 2008-03
+
| Committee || [https://docs.google.com/document/d/16Z8bLL8HJU0drYZIDvl3vurVFhHfkIoumfvU4fgU_yc Plumbers Student Design (PSD) Policy] || 2017-08 || 2016-11
 
|-
 
|-
−
| Committee || [[IT Committee Policy]] || 2017-08 || 2017-08
+
| Committee || [https://docs.google.com/document/d/1ZM8BohU_yj-4scOTi9b8Oc0pBLwCWvtmNuWElLBv_Z0 Plumbers Studio Policy] || 2021-02 || 2021-02
 
|-
 
|-
−
| Committee || [[Junior Council JC Policy]] || 2017-08 || 2013-05
+
| Committee || [https://docs.google.com/document/d/14XbzWTYB2obFrINl2bZnQ3u2LwpX3sRrL9pnDPimaJM Student Faculty Liaison Committee (SFLC) Policy] || 2018-07 || 2018-07
 
|-
 
|-
−
| Committee || [[McGill Engineering Competition MEC Policy]] || 2017-08 || 2005-03
+
| Committee || [https://docs.google.com/document/d/1MPxR2__S7oOa9dxaMjs6YiIZwUkDn9midmYQA4Nw-pM/ Sustainability in Engineering at McGill (SEAM) Policy] || 2020-10 || 2012-04
 
|-
 
|-
−
| Committee || [[Mental Health Committee Policy]] || 2017-08 || 2017-04
+
| Committee || [https://docs.google.com/document/d/1nHasdZBUbz-qZIRZzw8QOcHrgfBpEH23zkXjWMpdYDA/ TechFair Committee Policy] || 2018-07 || 2018-07
 
|-
 
|-
−
| Committee || [[Open Air Pub Committee OAP Policy]] || 2017-03 || 2005-03
+
| Committee || [https://docs.google.com/document/d/1PTyGs-l25n1LwFhYR5_5B2j6lwXnLr2Gy-C4XaY2qe0 Wiki Committee]|| 2020-10 || 2020-10
 
|-
 
|-
−
| Committee || [[Orientation Week Committee O-Week Policy]] || 2017-08 || 2008-02
+
| Internal Policies || [https://docs.google.com/document/d/1B3_PlDl-_WMWCOil63oEV9WM50p0LPOI7zMCGaM_1AQ/ Alcohol Policy] || 2010-03 || 1991-10
 
|-
 
|-
−
| Committee || [[Plumbers Faucet Policy]] || 2017-08 || 2001-02
+
| Internal Policies || [https://docs.google.com/document/d/1g5IIa0ctxSWQYoJ5m0FS43pVEyb0c23mAdjIhPAV2-U Blues Pub Policy] || 2017-08 || 2010-10
 
|-
 
|-
−
| Committee || [[Plumbers Ledger Policy]] || 2017-08 || 2012-09
+
| Internal Policies || [https://docs.google.com/document/d/1wvpQ-DUrRKBgS5NiOIBTZtavsNgDFG88f1a7vSVw7NQ/ Board of Governors Internal Policy]] || 2020-11 || 2017-08
 
|-
 
|-
−
| Committee || [[Plumbers Student Design PSD Policy]] || 2017-08 || 2016-11
+
| Internal Policies || [https://docs.google.com/document/d/1S3_8sNoclE0nxJ4_NR2M3aEZxSg-GE_xZXtVCKYcPko/ Budget Review Policy] || 2017-08 || 2017-08
 
|-
 
|-
−
| Committee || [[Sustainability in Engineering at McGill SEAM Policy]] || 2017-08 || 2012-04
+
| Internal Policies || [https://docs.google.com/document/d/1E0OFChYUc01bybpwrn_rRFthMjpLdKKKgrwqbH8nHCc/ CDE Delegation Selection Committee Policy] || 2017-08 || 2012-04
 
|-
 
|-
−
| Internal Policies || [[Alcohol Policy]] || 2010-03-12 || 1991-10-23
+
| Internal Policies || [https://docs.google.com/document/d/1iwcwVud-JbOtUYSRmtahWz6g99aDTlsOe_BIUdUs1_k/edit?usp=sharing/ Clubs Hub Policy] || N/A || 2020-01
 
|-
 
|-
−
| Internal Policies || [[Blues Pub Policy]] || 2017-08 || 2010-10-26
+
| Internal Policies || [https://docs.google.com/document/d/1oHm1FmDN-3wdYxQE3ctz6VHAW0l-KBnPV5iEpnSb0-I/ Communications Portfolio Director Policy] || 2017-08 || 2011-04
 
|-
 
|-
−
| Internal Policies || [[Board of Governors Internal Policy]] || 2017-08 || 2017-08
+
| Internal Policies || [https://docs.google.com/document/d/13dIevrPWMqyKTbDjdrGgUuDVEjkf6mmxZZ5t7mWqtQk/ Congress Delegate Selection Committee Policy] || 2017-08 || 2007-10
 
|-
 
|-
−
| Internal Policies || [[Budget Review Policy]] || 2017-08 || 2017-08
+
| Internal Policies || [https://docs.google.com/document/d/1qDg4FVljlsaMxKAv5Ppcsg4xxpW-e1h1ZfXa5xeQzxQ/ Corporate Relations Policy] || 2017-08 || 2016-08
 
|-
 
|-
−
| Internal Policies || [[CDE Delegation Selection Committee Policy]] || 2017-08 || 2012-04
+
| Internal Policies || [https://docs.google.com/document/d/1w0cNKANwFe6Zsi9A6keW482AyBQ0mNjInvvEAK5Gthk Credit Card Policy] || 2017-08 || 2017-03
 
|-
 
|-
−
| Internal Policies || [[Clubs Probation Policy]] || 2017-12 || 2017-12
+
| Internal Policies || [https://docs.google.com/document/d/1XoDqK68fA6Jp17fXKShaIoFfj3F7M3qVpVF7Y7fqQGE Departmental Trips Fund Policy] || 2017-11 || 2012-02
 
|-
 
|-
−
| Internal Policies || [[Communications Portfolio Director Policy]] || 2017-08 || 2011-04
+
| Internal Policies || [https://docs.google.com/document/d/1YRNPGc9jQP-9SGlme3pguyVQC8kLhFrxePhp-OBQqhs/ EUS Equity Policy] || 2017-08 || 2011-07
 
|-
 
|-
−
| Internal Policies || [[Congress Delegate Selection Committee Policy]] || 2017-08 || 2007-10
+
| Internal Policies || [https://docs.google.com/document/d/11awNvDdijDy3mjE4Q0HMFqUnVSsDJzorTZVgpyOqgrM/ Finance Director Policy] || 2017-08 || 2017-03
 
|-
 
|-
−
| Internal Policies || [[Corporate Relations Policy]] || 2017-08 || 2016-08
+
| Internal Policies || [https://docs.google.com/document/d/1XTJDFXPT96dRHkl9ILAw9UXyFNGgrE7H3yXS2aRSTv4/ General Assembly Policy] || 2021-02 || 2021-02
 
|-
 
|-
−
| Internal Policies || [[Credit Card Policy]] || 2017-08 || 2017-03
+
| Internal Policies || [https://docs.google.com/document/d/1njtE3WkJpJmp7mKDWGRCjklKE7wY7frysTGwOASKujs/ Guardianship Policy] || 2017-07 || 2017-07
 
|-
 
|-
−
| Internal Policies || [[Departmental Trips Fund Policy]] || 2017-11 || 2012-02
+
| Internal Policies || [https://docs.google.com/document/d/1xEcwpszDtH9cwddmC3lTFGFtu7mCwmhPPsXlhS9VTog/ Involvement Restriction Policy] || 2018-07 || 2016-02
 
|-
 
|-
−
| Internal Policies || [[EUS Equity Policy]] || 2017-07 || 2011-07
+
| Internal Policies || [https://docs.google.com/document/d/1f5bjm0Ikf6SlSEeHy_uga3iqIvLXfT_CZYtMZPnofzk McGill Engineering Design Network (MEDN) Policy] || 2017-08 || 2016-03
 
|-
 
|-
−
| Internal Policies || [[Event Blacklisting Policy]] || 2018-02-25 || 2016-02
+
| Internal Policies || [https://docs.google.com/document/d/14g32DmC4_PqeHQFY3azGAgQqhEG2EExv8Dc4cQ1df3g New Initiatives Policy] || 2017-07 || 2016-07
 
|-
 
|-
−
| Internal Policies || [[Finance Director Policy]] || 2017-08 || 2017-03
+
| Internal Policies || [https://docs.google.com/document/d/1NykMLKnjgtreuma4oywbqWScva0VT_22I8b3bzyD3cY Recruitment Policy] || 2018-08 || 2016-10
 
|-
 
|-
−
| Internal Policies || [[Guardianship Policy]] || 2017-07 || 2017-07
+
| Internal Policies || [https://docs.google.com/document/d/1BYFUs7lS1S1QbRHp0s0fJ2KZLlqj0r2eIgMLjs51gDo/ Selection Committee Policy] || 2017-08 || 2008-02
 
|-
 
|-
−
| Internal Policies || [[McGill Engineering Design Network MEDN Policy]] || 2017-08 || 2016-03
+
| Internal Policies || [https://docs.google.com/document/d/1pgZzfl6VYWEn4LFpm5xe7yoVXvLWiNCap9uwl3tGAdY/ Space Director Policy] || 2017-08 || 2017-04
 
|-
 
|-
−
| Internal Policies || [[New Initiatives Policy]] || 2017-07 || 2016-07
+
|Internal Policies
 +
|[https://docs.google.com/document/d/1-OY74eMDGWVY3KqJGsetKBNWoxxAxv5AuN-J_kJToNs/edit?pli=1 Stances Policy]
 +
|2021-04
 +
|2021-04
 
|-
 
|-
−
| Internal Policies || [[Recruitment Policy]] || 2017-07 || 2016-10
+
| Internal Policies || [https://docs.google.com/document/d/15CkamqjrTc77RMUcy6qc30zyuNBkQ_w5CmWizAw-4g8/ Standing Orders of the EUS Council] || 2020-10 || 2019-04
 
|-
 
|-
−
| Internal Policies || [[Selection Committee Policy]] || 2017-08 || 2008-02
+
| Internal Policies || [https://docs.google.com/document/d/1Oc4Sfs8a6U4uQp2duTzStSWj2tIPQ-MUSXzJI7v59N4/ Student Space Fund Accounts Policy] || 2017-09 || 2017-09
 
|-
 
|-
−
| Internal Policies || [[Space Director Policy]] || 2017-08 || 2017-04
+
| Internal Policies || [https://docs.google.com/document/d/10yLGWP3L7BuBRsHDFcB4YJdke6mJxnuRv0fppnT7UZA/edit?usp=sharing/ The Container Policy] || N/A || 2023-01
 
|-
 
|-
−
| Internal Policies || [[Student Space Fund Accounts Policy]] || 2017-09 || 2017-09
+
| Services || [https://docs.google.com/document/d/1N460e3PGohX-d6Jcq1Rdr5cIdxcyw2f2WHYdlEx33FM/ Copi-EUS Management Policy] || 2017-08 || 2008-02
 
|-
 
|-
−
| Services || [[Copi-EUS Management Policy]] || 2017-08 || 2008-02
+
| Services || [https://docs.google.com/document/d/1PSf5m4BfIClQUw-RE5ZA3F4YV_Kxvkdym2zcharCNKA/ Cube Management Policy] || 2017-08 || 2015-11
 
|-
 
|-
−
| Services || [[Cube Management Policy]] || 2017-08 || 2015-11
+
| Services || [https://docs.google.com/document/d/1H-SbzBJQZJ_MySIiousOH8pIkGXBVcg8-f-uZujtPBc/ Engineering Peer Tutoring Service (EPTS) Policy] || 2018-09 || 2013-03
 
|-
 
|-
−
| Services || [[Engineering Peer Tutoring Service EPTS Policy]] || 2017-08 || 2013-03
+
| Services || [https://docs.google.com/document/d/1QN1xfHsEDME608OR3eSxidirRn1AX0ksnOrLT_LJo20 Frostbite Management Policy] || 2016-08 || 2008-02
 
|-
 
|-
−
| Services || [[Frostbite Management Policy]] || 2016-08 || 2008-02
+
| Services || [https://docs.google.com/document/d/18OPI7F-wElMqPIqrPkEWQAae8Uk8RAKAwbWhUgIYZFM General Store (G-Store) Management Policy] || 2017-08 || 2008-02
 
|-
 
|-
−
| Services || [[General Store Management Policy]] || 2017-08 || 2008-02
+
| Services || [https://docs.google.com/document/d/1GKlNYHFhhGXObb0RvzgQMZ4ZVV9Sqb7m_URz3Ie85cw/ Space Manager Policy] || 2018-08 || 2011-10
 
|-
 
|-
−
| Services || [[Space Manager Policy]] || 2017-08 || 2011-10
+
|Services
 +
|[https://docs.google.com/document/d/1hhwgD1uUKKPyWer9KaQYaUMNVYngUBx2wAdwlYAw2gw/edit?pli=1 Technology Rental Manager Policy]
 +
|2021-03
 +
|2021-03
 
|}
 
|}
 
==Amendments==
 
==Amendments==
−
A policy can be amended by any member of the EUS, subject to approval by the [[EUS Council]]. Due process is to be respected to for the amendment of an existing policy or the adoption of a new policy. For example, if there exist a Policy and Bylaw Review Committee in the EUS, the member wishing to amend a policy or bring forward a new one shall follow the procedures outlined in the Bylaws associated with that committee<br>
+
Policies always need updating! We recommend going over any policy, bylaw - any document really, every 5 years to ensure that the contents are updated and reflective of current practices. Often, you'll find sections that don't apply or feel the need to add to your policy. In that case, follow the below steps to ammend a policy.
 +
 
 +
A policy can be amended by any member of the EUS, subject to approval by the [[EUS Council]] and the [[Board of Governors]] if applicable. Due process is to be respected to for the amendment of an existing policy or the adoption of a new policy.
 +
 
 +
===Amending a Policy===
 +
:1. Notice that something needs to be changed!
 +
:2. Make a '''''COPY''''' of the existing policy Google Doc and make trackable edits. This can be done via the amenders discretion - we recommend using the 'suggestions' function Google Docs or highlighting new additions & striking through + red colouring clauses to take out.
 +
:3. Run the edits through whatever committee or group such that all executive members have reviewed and approved the changes.
 +
:4. Write a motion for EUS Council stating the purpose of the amendments with the tracked document attached as an appendix item. The template and example for an EUS Council Sprit Motion can be found [https://drive.google.com/file/d/1LFlNXTwTdpSEcyC8cKyUrf_6QV-xyk_U/view?usp=sharing here!]
 +
:5. Send over your motion to the Speaker via email at speaker@mcgilleus.ca to be passed at the next EUS Council.
 +
:6. Once approved by EUS Council, the policy must be ratified at the next general [[Board of Governors]] meeting. Rewrite your motion in the Board Final Motion Template, as seen [https://docs.google.com/document/d/1sJGN9jzgcOQcksmFDznJmTiwEfyYFDho2USakKuy0g0/edit?usp=sharing here] and email it over to the Board Chair at board.chair@mcgilleus.ca.
 +
:7. Once finally passed your policy is fully updated and officially ratified! ***MAKE SURE YOUR UPDATED POLICY IS ACCURATELY UPDATED IN THE WIKI***
 +
 
 +
<br>
 
'''''Amendment Good Practices'''''
 
'''''Amendment Good Practices'''''
 
#Keep track of older versions of each policies in the [http://policies.mcgilleus.ca policy folder] in pdf format
 
#Keep track of older versions of each policies in the [http://policies.mcgilleus.ca policy folder] in pdf format
 
#The pdf version of the adopted version is then added to the corresponding [https://drive.google.com/open?id=0B21eROjBjmg1dklDaTNPZEpaeEE policy subfolder]  
 
#The pdf version of the adopted version is then added to the corresponding [https://drive.google.com/open?id=0B21eROjBjmg1dklDaTNPZEpaeEE policy subfolder]  
−
#For a new policy, follow a similar process and add the pdf version into a new policy subfolder
+
#If you ever have questions, don't hesitate to reach out to speaker@mcgilleus.ca!
 +
 
 +
==New Policies==
 +
Writing a new policy might take a bit more work than amendments but really aren't too challenging. We recommend looking at an existing, related policy and using the general structure to make your own! Then, follow steps 3 - 7 in the above 'Amending a Bylaw' section to have it officially ratified. It's as easy as that!
  
 
==Older Policy Renditions==
 
==Older Policy Renditions==
−
For all previous policies, navigate to [http://policies.mcgilleus.ca policies.mcgilleus.ca].
+
For all previous policies, navigate to [https://drive.google.com/drive/folders/0Bzw6lGIkDdjBRDZmRFZDbHA4cEk?usp=sharing the policies archive].  
 +
[[Category:Curator's Choice]]

Latest revision as of 09:38, 22 April 2023

Policies
Bylaws
Constitution
Governing Bodies
EUS Council
Executive Committee
Board of Governors
General Assembly

A Policy is intended to provide a set of rules for the conduct of EUS affairs. Policies are established to define the operations of the EUS, such as recruitment process, equity awareness and complaint process, handling events with alcohol, etc. Policies provide guidelines any members holding a EUS position or conducting an action within the EUS or in the name of EUS shall respect. Policies are different from bylaws as they are not legally binding.

Policies can be created by the EUS Council, the Board of Governors, or a General Assembly.

List of Policies

Type Name Last Amended First Adopted
List of all Policies
Committee Engaged Learning in Engineering (ELINE) Committee 2020-10 2020-10
Committee Engineering Games (EngGames) Committee Policy 2019-07 2019-07
Committee Engineering Social Committee (ESC) Policy 2017-08 2017-08
Committee Engineering Week Committee (E-Week) Policy 2017-08 2008-03
Committee Equity & Mental Health Representative Committee Policy 2018-09 2019-09
Committee EUS Sports Policy 2021-04 2005-03
Committee Graduation Committee Policy 2021-04 2018-07
Committee IT Committee Policy 2020-10 2017-08
Committee Junior Council (JC) Policy 2023-04 2013-05
Committee McGill Engineering Competition (MEC) Policy] 2017-08 2005-03
Committee Mental Wellness Committee Policy 2019-02 2019-02
Committee Open Air Pub Committee (OAP) Policy] 2020-03 2005-03
Committee Orientation Week Committee (O-Week) Policy 2017-08 2008-02
Committee Plumbers Faucet Policy 2017-08 2001-02
Committee Plumbers Ledger Policy 2017-08 2012-09
Committee Plumbers Student Design (PSD) Policy 2017-08 2016-11
Committee Plumbers Studio Policy 2021-02 2021-02
Committee Student Faculty Liaison Committee (SFLC) Policy 2018-07 2018-07
Committee Sustainability in Engineering at McGill (SEAM) Policy 2020-10 2012-04
Committee TechFair Committee Policy 2018-07 2018-07
Committee Wiki Committee 2020-10 2020-10
Internal Policies Alcohol Policy 2010-03 1991-10
Internal Policies Blues Pub Policy 2017-08 2010-10
Internal Policies Board of Governors Internal Policy] 2020-11 2017-08
Internal Policies Budget Review Policy 2017-08 2017-08
Internal Policies CDE Delegation Selection Committee Policy 2017-08 2012-04
Internal Policies Clubs Hub Policy N/A 2020-01
Internal Policies Communications Portfolio Director Policy 2017-08 2011-04
Internal Policies Congress Delegate Selection Committee Policy 2017-08 2007-10
Internal Policies Corporate Relations Policy 2017-08 2016-08
Internal Policies Credit Card Policy 2017-08 2017-03
Internal Policies Departmental Trips Fund Policy 2017-11 2012-02
Internal Policies EUS Equity Policy 2017-08 2011-07
Internal Policies Finance Director Policy 2017-08 2017-03
Internal Policies General Assembly Policy 2021-02 2021-02
Internal Policies Guardianship Policy 2017-07 2017-07
Internal Policies Involvement Restriction Policy 2018-07 2016-02
Internal Policies McGill Engineering Design Network (MEDN) Policy 2017-08 2016-03
Internal Policies New Initiatives Policy 2017-07 2016-07
Internal Policies Recruitment Policy 2018-08 2016-10
Internal Policies Selection Committee Policy 2017-08 2008-02
Internal Policies Space Director Policy 2017-08 2017-04
Internal Policies Stances Policy 2021-04 2021-04
Internal Policies Standing Orders of the EUS Council 2020-10 2019-04
Internal Policies Student Space Fund Accounts Policy 2017-09 2017-09
Internal Policies The Container Policy N/A 2023-01
Services Copi-EUS Management Policy 2017-08 2008-02
Services Cube Management Policy 2017-08 2015-11
Services Engineering Peer Tutoring Service (EPTS) Policy 2018-09 2013-03
Services Frostbite Management Policy 2016-08 2008-02
Services General Store (G-Store) Management Policy 2017-08 2008-02
Services Space Manager Policy 2018-08 2011-10
Services Technology Rental Manager Policy 2021-03 2021-03

Amendments

Policies always need updating! We recommend going over any policy, bylaw - any document really, every 5 years to ensure that the contents are updated and reflective of current practices. Often, you'll find sections that don't apply or feel the need to add to your policy. In that case, follow the below steps to ammend a policy.

A policy can be amended by any member of the EUS, subject to approval by the EUS Council and the Board of Governors if applicable. Due process is to be respected to for the amendment of an existing policy or the adoption of a new policy.

Amending a Policy

1. Notice that something needs to be changed!
2. Make a COPY of the existing policy Google Doc and make trackable edits. This can be done via the amenders discretion - we recommend using the 'suggestions' function Google Docs or highlighting new additions & striking through + red colouring clauses to take out.
3. Run the edits through whatever committee or group such that all executive members have reviewed and approved the changes.
4. Write a motion for EUS Council stating the purpose of the amendments with the tracked document attached as an appendix item. The template and example for an EUS Council Sprit Motion can be found here!
5. Send over your motion to the Speaker via email at speaker@mcgilleus.ca to be passed at the next EUS Council.
6. Once approved by EUS Council, the policy must be ratified at the next general Board of Governors meeting. Rewrite your motion in the Board Final Motion Template, as seen here and email it over to the Board Chair at board.chair@mcgilleus.ca.
7. Once finally passed your policy is fully updated and officially ratified! ***MAKE SURE YOUR UPDATED POLICY IS ACCURATELY UPDATED IN THE WIKI***


Amendment Good Practices

  1. Keep track of older versions of each policies in the policy folder in pdf format
  2. The pdf version of the adopted version is then added to the corresponding policy subfolder
  3. If you ever have questions, don't hesitate to reach out to speaker@mcgilleus.ca!

New Policies

Writing a new policy might take a bit more work than amendments but really aren't too challenging. We recommend looking at an existing, related policy and using the general structure to make your own! Then, follow steps 3 - 7 in the above 'Amending a Bylaw' section to have it officially ratified. It's as easy as that!

Older Policy Renditions

For all previous policies, navigate to the policies archive.

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