Difference between revisions of "Bylaws"

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Bylaws in brief are the documents that the EUS is '''''legally responsible''''' for upholding. This has not been reflected in practice. Conversely, [[policies]] are documents that are guiding principles and best practices- a lot of what are identified as bylaws below are not only not currently binding by Quebec Law, they're better off relabeled as policies.<br>
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This is reflected in the creation of the [[Board of Governors]] and the constitutional amendments made in the Winter 2017 [[Referendum]]. <br>
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{{DriveIcon|https://drive.google.com/drive/folders/1k5BIC1R8e_tqetjgUHHJX0wUhcsUi3nQ}}
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'''''Bylaws''''' are defined as ''"a set of legal rules adopted by the [[Board of Governors]] and ratified by a [[General Assembly]] or adopted by a General Assembly and ratified by the EUS Board of Governors for the governance of EUS legal affairs."'' <br>
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These are not to be mistaken with [[policies]], which are documents that are guiding principles and best practices. Bylaws are legally binding, and therefore tend to be of more solidified and pertinent matters. Changing a bylaws requires a significant amount of work, including a General Assembly; if you're creating a document and wondering what it should be classified as, consider whether or not it's rules are settled for now and the distant future.
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That being said, to the right is a link to a list of documents that are currently active EUS Bylaws. The repository of bylaws, previous revisions, and outdated documents can be found here as well.
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==List of Bylaws==
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The current EUS bylaws are linked below. If you'd like to see the repository of older edits and outdated bylaws you can navigate to the top-right link icon.
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<div style="display: inline-block;text-decoration:none;  margin-right: 20px;background-color: Crimson; border: none;color: white;padding: 15px 32px; text-align: center;text-decoration: none;font-size: 16px;width:75%;">[http://bylaws.mcgilleus.ca <span style="color:#fff">All EUS Bylaws</span>]</div>
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<center style="width:60%">
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{| class="wikitable sortable alternating"
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''In time these bylaws will be transcribed to the wiki with their date of adoption, most recent amendment, and the relevant group/facet it relates to.''
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! Category !! Name !! Last Amended !! First Adopted
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</center>
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|+List of all Bylaws
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|-
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| Clubs and DTs || [https://docs.google.com/document/d/1PguUB7ZMwmB9jdit4X1RjrRkYYwfDPz71huo7p9T7_A/edit?usp=sharing/ Clubs and Design Teams Bylaws] || 2019-03 || 2017-10
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|-
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| Clubs Fund || [https://docs.google.com/document/d/1Utu_IqJvwX49JfgbDUhCSlS5tSKwV_0CXSkbQ8KZgz4/edit?usp=sharing Clubs Fund Bylaws] || 2012-04 || 2017-07
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|-
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| Design Teams Fund || [https://docs.google.com/document/d/1xLXg0tHtd2GBcE_UNM4pjuXwDeG5BzyE8mB-cdHSaxM/edit?usp=sharing Design Teams Fund Bylaws] || 2017-08 || 2007-11
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|-
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| Elections and Referendum || [https://docs.google.com/document/d/1hiC0sdZYgi0sWBdWkmXjrXg081Da5DRHNTDZM20xohE/edit?usp=sharing Electoral and Referendum Bylaws] || 2020-10 || 2018-01
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|-
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| EUS Equipment Fund || [https://docs.google.com/document/d/1BzJ_-f9ayr7seLrz7R0MBMsIGoDVVVJij6ETx4lhd_k/edit?usp=sharing EUS Equipment Fund Bylaws] || 2019-03 || 1993-12
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|-
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| EUS Support Fund (EUSF) || [https://docs.google.com/document/d/1GKlNYHFhhGXObb0RvzgQMZ4ZVV9Sqb7m_URz3Ie85cw/ EUS Support Fund Fund Bylaws] || 2019-03 || 2013-03
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|-
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| EUS Finance || [https://docs.google.com/document/d/1z_-LwG5w4IUQxf-hwy2vUXR7Ezvb-2S9-d1A5ahOOR0/edit?usp=sharing EUS Finance Bylaws] || 2019-03 || 2016-08
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|-
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| EUS Investments || [https://docs.google.com/document/d/1tuXFaR5VJQqFrMQ2Doo6vozuWqQEw8vSsTK46JhJjlc/edit?usp=sharing EUS Investment Fund Bylaws] || 2020-12 || 2020-12
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|-
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| EUS Student Space Fund (SSF) || [https://docs.google.com/document/d/1eB-vkElDBLKV81_xdTDsmVWW5_dcEzyOP_Z_9u1nqU4/edit?usp=sharing EUS Equipment Fund Bylaws] || 2017-09 || 2014-04
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|-
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|}
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==Amendments==
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===Amending a Bylaw===
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:1. Notice that something needs to be changed!
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:2. Make a '''''COPY''''' of the existing bylaw Google Doc and make trackable edits. This can be done via the amenders discretion - we recommend using the 'suggestions' function Google Docs or highlighting new additions & striking through + red colouring clauses to take out.
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:3. Run the edits through whatever committee or group such that all executive members have reviewed and approved the changes.
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:4. Write a motion for EUS Council stating the purpose of the amendments with the tracked document attached as an appendix item. The template and example for an EUS Council Sprit Motion can be found [https://drive.google.com/file/d/1LFlNXTwTdpSEcyC8cKyUrf_6QV-xyk_U/view?usp=sharing here!]
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:5. Send over your motion to the Speaker via email at speaker@mcgilleus.ca to be passed at the next EUS Council.
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:6. Once approved by EUS Council, the bylaw must be ratified at the next general [[Board of Governors]] meeting. Rewrite your motion in the Board Final Motion Template, as seen [https://docs.google.com/document/d/1sJGN9jzgcOQcksmFDznJmTiwEfyYFDho2USakKuy0g0/edit?usp=sharing here] and email it over to the Board Chair at board.chair@mcgilleus.ca.
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:7. Bylaws MUST be ratified at the General Assembly - email the Board Chair to make sure that it is properly included. Until then, the Board-ratified bylaw will be active until the next General Assembly.
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:8. Once finally passed your bylawis fully updated and officially ratified! ***MAKE SURE YOUR UPDATED BYLAWIS ACCURATELY UPDATED IN THE WIKI***
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'''''Amendment Good Practices'''''
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#Keep track of older versions of each bylaw in the [http://bylaws.mcgilleus.ca policy folder] in pdf format
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#If you ever have questions, don't hesitate to reach out to speaker@mcgilleus.ca!

Latest revision as of 23:23, 21 February 2023

This article has become outdated. Please consider updating it.

Policies
Bylaws
Constitution
Governing Bodies
EUS Council
Executive Committee
Board of Governors
General Assembly

Bylaws are defined as "a set of legal rules adopted by the Board of Governors and ratified by a General Assembly or adopted by a General Assembly and ratified by the EUS Board of Governors for the governance of EUS legal affairs."
These are not to be mistaken with policies, which are documents that are guiding principles and best practices. Bylaws are legally binding, and therefore tend to be of more solidified and pertinent matters. Changing a bylaws requires a significant amount of work, including a General Assembly; if you're creating a document and wondering what it should be classified as, consider whether or not it's rules are settled for now and the distant future.

List of Bylaws

The current EUS bylaws are linked below. If you'd like to see the repository of older edits and outdated bylaws you can navigate to the top-right link icon.

Category Name Last Amended First Adopted
List of all Bylaws
Clubs and DTs Clubs and Design Teams Bylaws 2019-03 2017-10
Clubs Fund Clubs Fund Bylaws 2012-04 2017-07
Design Teams Fund Design Teams Fund Bylaws 2017-08 2007-11
Elections and Referendum Electoral and Referendum Bylaws 2020-10 2018-01
EUS Equipment Fund EUS Equipment Fund Bylaws 2019-03 1993-12
EUS Support Fund (EUSF) EUS Support Fund Fund Bylaws 2019-03 2013-03
EUS Finance EUS Finance Bylaws 2019-03 2016-08
EUS Investments EUS Investment Fund Bylaws 2020-12 2020-12
EUS Student Space Fund (SSF) EUS Equipment Fund Bylaws 2017-09 2014-04

Amendments

Amending a Bylaw

1. Notice that something needs to be changed!
2. Make a COPY of the existing bylaw Google Doc and make trackable edits. This can be done via the amenders discretion - we recommend using the 'suggestions' function Google Docs or highlighting new additions & striking through + red colouring clauses to take out.
3. Run the edits through whatever committee or group such that all executive members have reviewed and approved the changes.
4. Write a motion for EUS Council stating the purpose of the amendments with the tracked document attached as an appendix item. The template and example for an EUS Council Sprit Motion can be found here!
5. Send over your motion to the Speaker via email at speaker@mcgilleus.ca to be passed at the next EUS Council.
6. Once approved by EUS Council, the bylaw must be ratified at the next general Board of Governors meeting. Rewrite your motion in the Board Final Motion Template, as seen here and email it over to the Board Chair at board.chair@mcgilleus.ca.
7. Bylaws MUST be ratified at the General Assembly - email the Board Chair to make sure that it is properly included. Until then, the Board-ratified bylaw will be active until the next General Assembly.
8. Once finally passed your bylawis fully updated and officially ratified! ***MAKE SURE YOUR UPDATED BYLAWIS ACCURATELY UPDATED IN THE WIKI***

Amendment Good Practices

  1. Keep track of older versions of each bylaw in the policy folder in pdf format
  2. If you ever have questions, don't hesitate to reach out to speaker@mcgilleus.ca!
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