Changes

Policies always need updating! We recommend going over any policy, bylaw - any document really, every 5 years to ensure that the contents are updated and reflective of current practices. Often, you'll find sections that don't apply or feel the need to add to your policy. In that case, follow the below steps to ammend a policy.  A policy can be amended by any member of the EUS, subject to approval by the [[EUS Council]]and the [[Board of Governors]] if applicable. Due process is to be respected to for the amendment of an existing policy or the adoption of a new policy. For example, if there exist  ===Amending a Bylaw===1. Notice that something needs to be changed!2. Make a '''''COPY''''' of the existing policy Google Doc and make trackable edits. This can be done via the amenders discretion - we recommend using the 'suggestions' function Google Docs or highlighting new additions & striking through + red colouring clauses to take out. 3. Run the edits through whatever committee or group such that all executive members have reviewed and approved the changes. 4. Write a Policy motion for EUS Council stating the purpose of the amendments with the tracked document attached as an appendix item. The template and Bylaw Review Committee in example for an EUS Council Sprit Motion can be found [https://drive.google.com/file/d/1LFlNXTwTdpSEcyC8cKyUrf_6QV-xyk_U/view?usp=sharing here!]5. Send over your motion to the Speaker via email at speaker@mcgilleus.ca to be passed at the next EUS Council. 6. Once approved by EUSCouncil, the member wishing to amend a policy or bring forward a new one shall follow must be ratified at the procedures outlined next general [[Board of Governors]] meeting. Rewrite your motion in the Bylaws associated with that committeeBoard Final Motion Template, as seen [https://docs.google.com/document/d/1sJGN9jzgcOQcksmFDznJmTiwEfyYFDho2USakKuy0g0/edit?usp=sharing here] and email it over to the Board Chair at board.chair@mcgilleus.ca. 7. Once finally passed your policy is fully updated and officially ratified! ***MAKE SURE YOUR UPDATED POLICY IS ACCURATELY UPDATED IN THE WIKI*** <br>

#For If you ever have questions, don't hesitate to reach out to speaker@mcgilleus.ca!  ==New Policies== Writing a new policymight take a bit more work than amendments but really aren't too challenging. We recommend looking at an existing, related policy and using the general structure to make your own! Then, follow a similar process and add steps 3 - 7 in the pdf version into above 'Amending a new policy subfolderBylaw' section to have it officially ratified. It's as easy as that!