Repository

The Repository is a shared file storage system hosted on the EUS servers. It’s kind of like a giant Dropbox folder that anyone in the EUS can access at any time, from anywhere. The Repository contains all of the documents that the EUS execs, clubs, committees, and departments use and share. Certain folders are restricted or even hidden based on which groups a user is in. For example, a Frosh Coord can see and edit everything in the Frosh folder, but can’t see anything in the OAP Folder. They can also see, but not edit, anything in the Bylaws folder. The Repository is a great resource for clubs, committees, design teams, and our entire organization to collaborate on and share documents that are vital to the EUS as an organization.

How to access

The Repository is hosted on the Zubat Server

Requirements

The following requirements must be met before you can access the Repository:

1. You must have an Infosys account (See Infosys Accounts)
2. You must be on the McGill Network. You are on the McGill Network if:
   1. You are on McGill Wifi
   2. You are plugged in to a LAN jack at McGill; or
   3. You are on the McGill VPN

Windows

To access the repository on Windows machine, perform the following steps:

1. Open My Computer
2. On the toolbar at the top of the window, click “Map Network Drive”
3. Pick a letter for the drive, and in the “Folder” field enter \\zubat.infosys.mcgilleus.ca\repository. Make sure that "Reconnect at logon" and "Connect using different credentials" are both selected
4. Hit OK. When prompted, enter your Infosys account username and password

Macintosh

To access the repository on a Mac, perform the following steps:

1. Open a Finder window
2. On the menu bar, select Go>Connect to a Server (Or type the key combination cmd+shift+k)
3. In the box, type smb://zubat.infosys.mcgilleus.ca/Repository, then click OK.
4. When prompted, enter your Infosys account information

Best practices

• Whenever important documents are created, store them on the Repository
• Use a folder structure that makes sense. Do not just dump files into your club or committee's folder without sorting them.
• Always put exit reports on the Repository
• Delete duplicate photos before storing them. Do not store both the .raw and the .jpeg of every single photo
• Delete unnecessary videos before uploading media to the repository
• Do not delete data that you are not in charge of
• Make sure to use a meaningful naming system for your documents. Imagine someone 10 years from now trying to salvage your data

RIP Appletini

There once was a server named appletini who housed the EUS repository. When Appletini was phased out, not all of the information was carried over, as some of it was outdated or irrelevant. However appletini is still hanging around in the server room, so if you happen to believe there may be pertinent information to dig through, contact the IT Director about gaining access.