Bylaws
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Bylaws are defined as "a set of legal rules adopted by the Board of Governors and ratified by a General Assembly or adopted by a General Assembly and ratified by the EUS Board of Governors for the governance of EUS legal affairs."
These are not to be mistaken with policies, which are documents that are guiding principles and best practices. Bylaws are legally binding, and therefore tend to be of more solidified and pertinent matters. Changing a bylaws requires a significant amount of work, including a General Assembly; if you're creating a document and wondering what it should be classified as, consider whether or not it's rules are settled for now and the distant future.
List of Bylaws
The current EUS bylaws are linked below. If you'd like to see the repository of older edits and outdated bylaws you can navigate to the top-right link icon.
| Category | Name | Last Amended | First Adopted |
|---|---|---|---|
| Clubs and DTs | Clubs and Design Teams Bylaws | 2019-03 | 2017-10 |
| Clubs Fund | Clubs Fund Bylaws | 2012-04 | 2017-07 |
| Design Teams Fund | Design Teams Fund Bylaws | 2017-08 | 2007-11 |
| Elections and Referendum | Electoral and Referendum Bylaws | 2020-10 | 2018-01 |
| EUS Equipment Fund | EUS Equipment Fund Bylaws | 2019-03 | 1993-12 |
| EUS Support Fund (EUSF) | EUS Support Fund Fund Bylaws | 2019-03 | 2013-03 |
| EUS Finance | EUS Finance Bylaws | 2019-03 | 2016-08 |
| EUS Investments | EUS Investment Fund Bylaws | 2020-12 | 2020-12 |
| EUS Student Space Fund (SSF) | EUS Equipment Fund Bylaws | 2017-09 | 2014-04 |
Amendments
Amending a Bylaw
- 1. Notice that something needs to be changed!
- 2. Make a COPY of the existing bylaw Google Doc and make trackable edits. This can be done via the amenders discretion - we recommend using the 'suggestions' function Google Docs or highlighting new additions & striking through + red colouring clauses to take out.
- 3. Run the edits through whatever committee or group such that all executive members have reviewed and approved the changes.
- 4. Write a motion for EUS Council stating the purpose of the amendments with the tracked document attached as an appendix item. The template and example for an EUS Council Sprit Motion can be found here!
- 5. Send over your motion to the Speaker via email at speaker@mcgilleus.ca to be passed at the next EUS Council.
- 6. Once approved by EUS Council, the bylaw must be ratified at the next general Board of Governors meeting. Rewrite your motion in the Board Final Motion Template, as seen here and email it over to the Board Chair at board.chair@mcgilleus.ca.
- 7. Bylaws MUST be ratified at the General Assembly - email the Board Chair to make sure that it is properly included. Until then, the Board-ratified bylaw will be active until the next General Assembly.
- 8. Once finally passed your bylawis fully updated and officially ratified! ***MAKE SURE YOUR UPDATED BYLAWIS ACCURATELY UPDATED IN THE WIKI***
Amendment Good Practices
- Keep track of older versions of each bylaw in the policy folder in pdf format
- If you ever have questions, don't hesitate to reach out to speaker@mcgilleus.ca!