Changes

'''''Cheque Requisition's (ChequeReqCheque Req's) ''''' are the main form of reimbursement for general EUS expenses. Basically, you buy something for your group (it needs to be an approved purchase), and the EUS will pay you back. You can pay in cash, credit, or debit- it doesn't matter, as long as you get a receipt/proof of purchase. Generally speaking, credit or debit is recommended on the off-chance you lose the receipt; there's still a record of the transaction on your bank account.<br>'''''[[Cheque Requisitions#Electronic Form|Jump to electronic form]].'''''

#Note that Quebec receipts may list the French abbreviations: #:'''GST = TPS''' and '''PST = TVQ'''#The name indicated in the "<u>Payable to the order of</u>" will be the name printed on the cheque once it's processed. #:When you need a cheque to be made out to a company, '''''this same form will be used'''''.<br>#The ''[[Account Names & Numbers|account name and account number]]'' can be obtained from the wiki, or the account booklet located in the [[McConnell Engineering Building#EUS Office|EUS Office]] (see diagram below).<br>#What you write in the "''reason for cheque''" field will be the description that shows up in the account [[printout]]. It should be a brief description of the purchase. #:''Please do not write a story why you're making the purchase, just a quick description.''===[[Financial OfficersOfficer]]s===Anyone can prepare cheque reqs, but they need the signature from one of the approved [[Financial Officers|financial officers]] of the account. Generally this is the President and VP Finance of the group. You must let the [[VP FinanceEUS Groups|EUS VP Financegroup]] know who your financial officers are if you have not already done so. This is so that your financial officer can have another layer of control on your group's internal finances. Remember, anyone can prepare a cheque req, but you need a verified financial officer to sign it.<br>[[Image:cheque_diagram.jpg|300px|frameless|left]]===Mailing===If you need the cheque to be mailed out, please follow the directions outline outlined on the chequereq form (. ===Final Steps===[[Image:cheque_diagram.jpg|300px|thumb|CheqReq Submission Box|right). ]]After you finish filling it out, staple your receipt '''TO THE BACK''' of the form and place it in the chequereq box (diagram below). <br>''If any step is incorrect, illegible, or lacks documentation, the cheque req will be rejected. Stapling receipts to the front of the cheque req form is grounds for rejection, so make sure everything is neat and organized before submitting. You have been warned.''

 ===Proper Receipts===

===Online Payment===For all online payment done via card, you must submit:*Online invoice indicating the name of the payee *Bank account statement that shows the last 4 digits of your card number and your full name. ''These information must be perfect a match with the email/online invoice. The account statement is the ONLY VALID proof of payment for online purchases. ''===[[Budget#50% Tax Rule|50% Tax Rule]]===

Foreign purchases are typically made in a foreign currency, but the EUS can only print cheques in Canadian dollars, so an additional step is needed to ensure that you are reimbursed the correct amount. Submit a statement (credit statement preferably) along with the receipt to show the actual conversion and price you were charged. For this reason, '''you should try to make ALL purchases in the United States or other countries with a Canadian credit or debit card.'''===Cheque Receipt===Currently, to receive a cheque that has been processed, the person for whom the cheque is written must approach the [[DianneAdministrative Manager]] in the EUS Office, and she they will hand that individual the cheque. Cheques are prepared on Wednesday and should be picked up on the Friday of that week.<br>