Changes

{| class="wikitable sortablealternating" style="max-width:800px;"! Date !! # !! Type !! Item !! Notes !! Decision

| || 9b || Discussion || Selection of Communication Tool || Slack, board email, discussion on internal policy || style="background-color:Silver"|N/A

| || 9c || Discussion || Replacement of Tre Mansdoerfer || Tre Mansdoerfer was elected as EUS Senator, at this time the Board believed members must be Canadian citizens (later proven to be untrue, he therefore remained) || style="background-color:Silver"|N/A

| || 9d || Discussion || Rules of BoG || Discussion on nature of BoG, ultimately agree to meet every two weeks and that BoG ultimately has priority over all other responsibilities. || style="background-color:Silver"|N/A

| || 9e || Discussion || Goals of the Summer || Breakdown of governance documents that need to be changed, who's taking the lead on which bylaws, Constitution reform and translation. || style="background-color:Silver"|N/A

| || 9f || Discussion || How to make people know about the BoG || BoG hosts a student forum, include information on General Assembly. Facebook posts, pipeline, website, and handbook used to introduce the board. || style="background-color:Silver"|N/A

| || 9g || Discussion || Relationship between BoG and Execs || Discuss which part has power over whom in which respect, board can mandate execs but over the summer the execs hold power of council and can impeach board members. Agree to hold joint meeting between execs and board to discuss. || style="background-color:Silver"|N/A

| || 9h || Discussion || BoG Implementaion and Related Documents for Isabella || Very little is recorded, our bookkeeper Isabella needs documentation on the BoG to declare to the Quebec government || style="background-color:Silver"|N/A

| || 9i || Discussion || EUS Declaration || Annual declaration needs to be made, Diane normally did it. Patent letter needs to be updated as well. Will be done online || style="background-color:Silver"|N/A

| || 9j || Discussion || SSF Bylaws || No discussion was had.... || style="background-color:Silver"|N/A

| || 9b || Discussion || Discussion with Execs || Breakdown of responsibilities: Execs to handle all things operational, BoG legal, fees, and financial. Streamlining council. || style="background-color:Silver"|N/A

| || 9c || Discussion || Tasklist & Wishlist || Nothing recorded || style="background-color:Silver"|N/A

| || 9d || Discussion || Formal summer timeline for completion of deliverables || Nothing recorded || style="background-color:Silver"|N/A

| || 9e || Discussion || Board Internal Policy || Nothing recorded || style="background-color:Silver"|N/A

| || 9f || Discussion || Services as committees || Change definition of services to Commercial Services, alter how they access funds, change in constitution. || style="background-color:Silver"|N/A

| || 9g || Discussion || Budget Review Procedures || Migration from Council approval of budgets to a Budget Review Committee, to oversight from the Board of Governors || style="background-color:Silver"|N/A

| || 9h || Discussion || Policy Structure (Organization vs. Structural Policies) || Tabled || style="background-color:Silver"|N/A

| || 9i || Discussion || Stipend for Bylaws workshop || Between $50 - $100 for 5 hours, nothing else recorded || style="background-color:Silver"|N/A

| || 9j || Discussion || Summer preliminary budget || Nothing recorded || style="background-color:Silver"|N/A

| || 9k || Discussion || OAP Lite budget + Future OAP Budget || Requires presentation every month of OAP budget leading up to the event || style="background-color:Silver"|N/A

| || 9l || Discussion || PBRC/Council || PBRC tabled, as they are no longer needed with the Board of Governors || style="background-color:Silver"|N/A

| || 9m || Discussion || Handbook Blurb || Pentcho to write paragraph, group photo needed || style="background-color:Silver"|N/A

| || 9n || Discussion || Saad’s potential conflict of interest || Nothing recorded || style="background-color:Silver"|N/A

| rowspan="8"|[https://drive.google.com/drive/folders/0Bzw6lGIkDdjBc3pkZ21LNEFiTEk 2017-06-10] || 9a || Discussion || Debriefing on Maître Corriveau’s presentation || Voted in favour of allowing non-citizens/ PR members to sit on the board.<br>All bylaws need to be updated by the Board of Governors and approved by a GA<br>Letters patent requires means for BoG to be impeached by EUS members<br>Update number of administrators in the Letters Patent || style="background-color:Silver"|N/A

| || 9b || Discussion || Finance Bylaws || Went through new version line by line, no draft is available in the folder nor other minutes available || style="background-color:Silver"|N/A

| || 9c || Discussion || Budget Review Policy || Little discussion || style="background-color:Silver"|N/A

| || 9d || Discussion || EWB Fee - Perpetual || Jessica is working on changing the fee from perpetual to renewed, EWB has been notified || style="background-color:Silver"|N/A

| || 9e || Discussion || Policies Rework || Request invidiual committees to work on their policies with the new template, to be covered later as they're not active during the summer || style="background-color:Silver"|N/A

| || 9f || Discussion || BoG Budget || Pentcho to make spreadsheet to be filled in with food & advert for GA, budget review, etc. || style="background-color:Silver"|N/A

| || 9g || Discussion || Bylaws & Student Societies workshop || Pentcho to send doodle at the end of the week || style="background-color:Silver"|N/A

| || 9h || Discussion || Budget Presentation date || Budgets are due on the 28th, BoG will review them all tentatively on July 9th || style="background-color:Silver"|N/A

| || 9b || Discussion || BoG Budget || Make sure the new Budget review process is fair and checked upon, tabled until next meeting || style="background-color:Silver"|N/A

| || 9c || Discussion || Review goals for the summer & tasklist || Financial Bylaw, Guardianship, and SSF Bylaws all completed || style="background-color:Silver"|N/A

| || 9d || Discussion || MOA Negotiation team || Discuss the makeup of the MoA team, whether it should be EUS / BoG, or adhoc committee. || style="background-color:Silver"|N/A

| || 9e || Discussion || OAP Situation || Meeting with Deputy Provost regarding the new location at Lower West Field || style="background-color:Silver"|N/A

| || 9f || Motion || Budget Review Policy (vote) || No discussion || style="background-color:LightGreen"|Passed

| || 9g || Motion || Guardianship Policy || No discussion || style="background-color:Moccasin"|Tabled

| || 9h || Motion || IT Committee Policy || No discussion || style="background-color:Moccasin"|Tabled

| || 9i || Discussion || Electoral Bylaws || Discussion on new format of bylaws, when to pick a CRO and how to hold them accountable || style="background-color:Silver"|N/A

| || 9a || Discussion || OAP Budget || No dicussion, covered in presentation || style="background-color:Silver"|N/A

| || 9b || Discussion || Frosh Budget || 4 days instead of 5, old budget template, frosh t-shirts are more expensive because of sustainable ink, Saad's company VISION Media is getting paid for Eng Frosh, conflict of interest that will be followed up on || style="background-color:Silver"|N/A

| || 9c || Discussion || EWB, SSF, DT fees || EWB is perpetual and needs to be revoted on, SSF is going to expire soon, DT potentially increase from $3->$6 to better support our design teams, and the base fee may increase in the winter to adjust for COLA and taxation || style="background-color:Silver"|N/A

| || 9d || Motion || Guardianship Policy || No discussion || style="background-color:LightGreen"|Passed

| || 9e || Motion || IT Committee Policy || No discussion || style="background-color:LightGreen"|Passed

| || 9f || Motion || Finance Bylaws || Once passed, will go to legal for review || style="background-color:LightGreen"|Passed

| || 9g || Motion || SSF Bylaws || No minutes taken || style="background-color:Silver"|N/A

| || 9h || Motion || DTF Bylaws || No minutes taken || style="background-color:Silver"|N/A

| || 9i || Motion || CF Bylaws || No minutes taken || style="background-color:Silver"|N/A

| || 9j || Discussion || BoG Policy addition || Weekly working session. No minutes taken. || style="background-color:Silver"|N/A

| || 9a || N/A || Confidential Session || Confidential, of course. || style="background-color:Silver"|N/A

| || 9b || Motion || Adoption of EUS Committees || Incomplete, tabled || style="background-color:Moccasin"|Tabled

| || 9c || Motion || Adoption of Bylaws || Bylaws not ready, tabled || style="background-color:Moccasin"|Tabled

| || 9d || Motion || Policy list Adoption || Policies have been teased out, but not complete, tabled || style="background-color:Moccasin"|Tabled

| || 9b || Discussion || Discussion about EUSF & EFC Bylaws || EUSF needed to be changed to include the new department of Bioengineering, same with EFC. || style="background-color:Silver"|N/A

| || 9c || Motion || Clubs & Design Teams Bylaws || Clubs and Design Teams are split into two different articles now to highlight their differences, small changes are made throughout, || style="background-color:Silver"|N/A

| || 9d || Motion || Club Fund Bylaws || Clubs fund administration needs to be approved by the board annually, discussion on whether it should be policy or bylaw, what power the board has here. || style="background-color:Silver"|N/A

| || 9e || Motion || Design Team Fund Bylaws || Discussed small changes about numbering, purpose of superseding clause, whether or not it should be opt outable, etc. || style="background-color:Silver"|N/A

| || 9f || Motion || Student Space Fund Bylaws || Minor rework such that the BoG can approve any expense, but the Student Space Fund Committee is prohibited from approving anything over $3500 || style="background-color:Silver"|N/A

| || 9g || Motion || Elections Bylaws || Senator election has been moved into the EUS (which needs to be done annually), demerit system created, merged redundant election / referenda content, 3rd parties can receive demerits as well || style="background-color:Silver"|N/A

| rowspan="12"|[https://drive.google.com/drive/folders/0Bzw6lGIkDdjBZ2tUcFNZMVRsZnM 2017-08-10] || 9a || Motion || Adoption of EUS Committees || "Lists chairs / cochairs of the various committees in the EUS for the following academic year.|| style="background-color:LightGreen"|Passed

| https://docs.google.com/document/d/1RTI4oFhqcB9Y9rrwELW0ksuJCM9JZiufp4C9G3b5CAo/edit" 9b || Motion || Amendment to the BoG Budget || Alter the BoG budget to include remuneration for the speaker and the minute taker, increased to a total of $2012 || style="background-color:LightGreen"|Passed

| || 9b 9c || Motion || Amendment to Ratification of the BoG Budget MoA Team || Alter the BoG budget "Selection of three members to include remuneration for represent the speaker EUS and the minute taker, increased to a total Board of $2012 Governors for the upcoming MoA negotation with McGill University.<br>*Kareem Halabi <br>*Pentcho Tchomakov<br>*Malcolm McClintock" || style="background-color:LightGreen"|Passed

| || 9c 9d || Motion || Ratification of the MoA Team Student Space Fund Bylaws || "Selection of three members No longer requires full time employee to endorse purchases, no longer requires two meetings to represent the EUS be voted on, requires GA ratification, split into major Bylaw and the Board of Governors more malleable Accounts Policy, requires GA for the upcoming MoA negotation with McGill University.ratification: ultimately tabled as a result || style="background-color:Moccasin"|Tabled

| *Kareem Halabi9e || Motion || Official Adoption of our Bylaws || Adoption of Financial, Clubs & Design Teams, Clubs Fund, and Design Teams Fund Bylaws<br>SSMU Senator elections aren't set in stone, and the nature of a candidate's committee needs work, so electoral bylaws are tabled, the rest carried || style="background-color:LightSalmon"|Passed in part

| *Pentcho Tchomakov9f || Motion || Official Adoption of our Policies || Created a full list of approved policies divided by Internal, Committee, and Service, as well as repealed old policies that are not ready. || style="background-color:LightGreen"|Passed

| *Malcolm McClintock" 9g || Motion || BoG Policy addition || No policy linked in the folder. Discussion on whether or not the chair can have multiple terms. Now called BoG Internal Policy. || style="background-color:LightGreen"|Passed

| 9h || 9d Discussion || Motion Roadmap for outdated Policies || Student Space Fund Bylaws || No longer requires full time employee to endorse purchasesDecided that the repealed policies should be looked at by the third council meeting, no longer requires two meetings to be voted some discussion on, requires GA ratification, split into major Bylaw and more malleable Accounts Policy, requires GA for ratification: what council should ultimately tabled as a result do now. || style="background-color:MoccasinSilver"|TabledN/A

| 9i || 9e Discussion || Motion || Official Adoption of our Bylaws Roadmap for September - October || Adoption of Financial, Clubs & Design Teams, Clubs Fund, and Design Teams Fund BylawsSSMU Senator elections aren't set Discussion on GA in stonethe fall, and the nature selection of x4 BoG Members at Large, selecting a candidate's committee needs work, so electoral bylaws are tabled, the rest carried second alumni member || style="background-color:LightSalmonSilver"|Passed in partN/A

| 9j || 9f Discussion || Motion || Official Adoption Roadmap for the rest of our Policies the Fall Semester || Created ''General Fee''': The fee was at $22/full time student / semester: two questions to be posed, one for a full list of approved policies divided by Internal$5 raise, another for 2% to cover inflation (tot $33k per year), Committeedeadline is September 1st<br>'''SSF Renewal''': Needs to be voted on this term, else it will be cut off<br>'''Design Team Fee Increase:''' Talk about whether that and Servicethe general fee increase at the same time is prudent, come to the consensus that it's OK so long as well as repealed old policies that are not readydesign teams do their legwork. || style="background-color:LightGreenSilver"|PassedN/A

| 9k || 9g Discussion || Motion || BoG Policy addition Updates on New VP External || No policy linked in the folderone is selected yet, two weeks for promotion and applications. Discussion Interviews on whether or not the chair can have multiple terms. Now called BoG Internal Policy. August 17-18 || style="background-color:LightGreenSilver"|PassedN/A

| || 9h || Discussion || Roadmap for outdated Policies || Decided that the repealed policies should be looked at by the third council meeting, some discussion on what council should ultimately do now. || style="background-color:Silver"|N/A|-| || 9i || Discussion || Roadmap for September - October || Discussion on GA in the fall, selection of x4 BoG Members at Large, selecting a second alumni member || style="background-color:Silver"|N/A|-| || 9j || Discussion || Roadmap for the rest of the Fall Semester || ''General Fee''': The fee was at $22/full time student / semester: two questions to be posed, one for a $5 raise, another for 2% to cover inflation (tot $33k per year), deadline is September 1st'''SSF Renewal''': Needs to be voted on this term, else it will be cut off'''Design Team Fee Increase:''' Talk about whether that and the general fee increase at the same time is prudent, come to the consensus that it's OK so long as design teams do their legwork. || style="background-color:Silver"|N/A|-| || 9k || Discussion || Updates on New VP External || No one is selected yet, two weeks for promotion and applications. Interviews on August 17-18 || style="background-color:Silver"|N/A|-| || 9l || Motion || EUSF & EFC Bylaws Adoption || Bioengineering is added to all instances of departmental lists || style="background-color:LightGreen"|Passed

| || 9bi || Motion || SSF Long Term Application<br>Cash Counter || Replace the current cash counter (which is quite sensitive to failure), total cost of $845. Ran temporarily under office expense as SSF Bylaws had not yet been passed, but no objection to its passing under SSF in the future || style="background-color:LightGreen"|Passed

| || 9bii || Motion || SSF Long Term Application<br>Locker Repairs || Repair over 50 lockers that the EUS was previously unable to rent out due to damage ($3800 + 10% tot cost). Straw poll tentatively approved the expense, pending SSF Bylaw approval || style="background-color:LightGreen"|Passed

| || 9biii || Motion || SSF Long Term Application<br>Ice Machine Repairs || Previous repairs to the sink and ice machine were not up to code, causing mold, total repair of $1000. Tentatively approved by straw poll pending SSF Bylaws || style="background-color:LightGreen"|Passed

| || 9c || Motion || Adoption of the Electoral Bylaws || There were some gaps previously in which candidates were not up to the same expectations as committees, some discussion blooms on dirty electoral tactics. || style="background-color:LightGreen"|Passed

| || 9d || Discussion || Organize BoG for Referendum & GA || Various action items set for board members to advertise for GA through pipeline, posters, etc || style="background-color:Silver"|N/A

| || 9b || Motion || SSF Bylaws/Policy || Shuffled some small changes around, ultimately approve both documents || style="background-color:LightGreen"|Passed

| || 9c || Discussion || Other Policies regarding the BoG || Discussion on approving Conflict of Interest Policy, BoG Policy, Endowment Fund Policy, and PBRC Policy ultimately table until new board members are selected || style="background-color:Silver"|N/A

| || 9d || Discussion || Fall Budget || Agree to make the budget meeting separate from standard BoG meeting, divided up tasks for preparation such as having previous budgets available, scheduling Facebook event,, deadlines, etc. || style="background-color:Silver"|N/A

| || 9e || Discussion || Budget Year to Date || Discussion on budget for incoming semester, money required from OAP, revisit the cut to MERTW funding (decide not to revisit, later failed to be added to the agenda) || style="background-color:Silver"|N/A

| || 9f || Discussion || Endowment Fund Year to Date || Nothing to update on || style="background-color:Silver"|N/A

| || 9g || Discussion || Selection Bylaws / Recruitment Policy || Selection Committee left as is, agree to have EUS Council form a group to reform the Recruitment Policy || style="background-color:Silver"|N/A

| || 9h || Discussion || General Assembly (dealing with derailing conversation on referenda) || Scheduling when motions need to be passed by council, when referendum needs to occur, etc. || style="background-color:Silver"|N/A

| || 9i || Discussion || General Assembly || 8 Bylaws need to be passed by General Assembly, each equipped with a small presentation. Divided up who would work logistics for voting, who will be speaker, publicity, location, etc. || style="background-color:Silver"|N/A

| || 9j || Discussion || Alumni Selection || Organized a meeting for a smaller selection committee to vote on a new alumni member for the board || style="background-color:Silver"|N/A

| || 9k || Discussion || Updates on Dianne's Party || Party scheduled for October 14th, EUS set aside $5k, Jessica (organizer) was absent so not much else was said || style="background-color:Silver"|N/A

| || 9l || Discussion || Referendum Questions || Formation of yes committee for EUS General Fee & Design Team Fee increase || style="background-color:Silver"|N/A

| || 9b || Motion || Adoption of Electoral Calendar || CRO Camille Warner outlines voting schedule, boting booth, general Winter 2018 schedule. Revisit Council's confusion on the state of available capital for Design Team fee increase, the amount of the General Fee increase, rather than overturn Council's decision to defer the General Fee increase they repropose it better equipped with numbers || style="background-color:LightGreen"|Passed

| || 9c || Discussion || Board 101 || Cover communication access to board drive / slack, how finances generally work, how/when to contact the lawyer, roadmap for the rest of the year || style="background-color:Silver"|N/A

| || 9d || Discussion || Group Photo || Not everyone present, tabled || style="background-color:Moccasin"|Tabled

| || 9aii1 || Motion || G-Store Capital Request || Purchase of a new open air fridge to protect sandwiches, total $2,799 || style="background-color:LightGreen"|Passed

| || 9aii2 || Motion || Frostbite Capital Request || Additional payment method added, needs android tablet, case, and square card reader. Also applied to get their gate repaired and a new stable storage shelf. Total $458.93 || style="background-color:LightGreen"|Passed

| || 9aii3 || Motion || CopiEUS Capital Request || Applied for funding McGill to paint the interior of CopiEUS, $1700 tot || style="background-color:LightGreen"|Passed

| || 9b || Discussion || Ratification of Amendments made to Bylaws during the GA || No discussion is had || style="background-color:Moccasin"|Tabled

| || 9c || Motion || EUS Budget Update || General fee referendum passed, return to budget created with fee increase (where substantial cuts to committees are no longer present, Clubs & Design Teams have funding etc.). Discuss the nature of EngGames continued deficit, increased BoG budget to include GA expenses || style="background-color:LightGreen"|Passed

| || 9d || Discussion || Difference between clubs and committees. (7 min) || Create committee led by Alec and Jess to discern the difference between clubs and committee volunteer rewards/perks (food, swag subsidy, etc.) || style="background-color:Silver"|N/A

| || 9e || Motion || Departmental Trips Fund Policy Adoption || Groups must produce a 1 page report of the trip, funds director becomes more involved, agree that all funds need scrutiny, ultimately kept as is || style="background-color:Moccasin"|Tabled

| || 9f || Discussion || Financial Status of the EUS || Review of the difference between EUS chequings, savings, and endowment accounts || style="background-color:Silver"|N/A

| || 9g || Discussion || Template of MoA with External Engineering Groups || Potential addition of 1% accounting fee for external engineering groups || style="background-color:Silver"|N/A

| || 9h || Discussion || CFES Congress 2019 status || Just an update that Pentcho was selected as co-chair, and that it will be a large event on the horizon for EUS / McGill || style="background-color:Silver"|N/A

| || 9i || Discussion || EUS New Initiatives Fund || General discussion on the need for an entrepreneurship fund, creation of a committee to be led by pentcho to develop the infrastructure || style="background-color:Silver"|N/A

| || 9j || Discussion || General Assembly Debriefing || Summary of gameplan for GA; food after motions before exit reports, will be recorded, maintaining quorum, backup plan for online voting || style="background-color:Silver"|N/A

| || 9k || Discussion || Short Term Projects: || EUS Constitution revision, EUS Financial Policy (in addition to bylaws), 5 year plan (EUS 2020 part 2),OAP Branding and Trademark, BoG Internal Policy revisions, creating a standard MoU with external engineering groups, academic funds, and creation of the new initiatives fund || style="background-color:Silver"|N/A

| || 9l || Discussion || Photos for Execs/Board of Governors || Creation of a doodle for the BoG team photo || style="background-color:Silver"|N/A

| || 9b || Motion || Ratification of Amendments made to Bylaws during the GA || Procedural approval of Clubs & DT Bylaws, Electoral & Referendum Bylaws before they go to General Assembly || style="background-color:LightGreen"|Passed

| || 9c || Discussion || Discussion: Template of MoA with External Engineering Groups || There's a basic template created for MoA/MoUs with external engineering groups, agreed to take it on a case by case basis. Large discussion on whether or not it's fair to charge accounting fees to these groups, some of which identify as charities || style="background-color:Silver"|N/A

| || 9d || Notice of Motion || Notice: EUS Budget Update: Rent || EUS rent has been increasing at an alarming rate, the MoA negotiation team is working towards reducing it || style="background-color:Silver"|N/A

| || 9e || Discussion || Discussion: Drinking Events Subsidy Policy || Discussion on the contentious policy; purpose to promote safe consumption of alcohol, providing non-alcoholic tickets. Who does it apply to, do our constituents want this? Survey was created to discern just that. Waiting on results || style="background-color:Silver"|N/A

| || 9f || Discussion || Discussion: EUS Insurance Usage Framework/Criteria || Our insurance is confusing: POWE tried to use it, but it was confusing. It would be worthwhile to create a guide, Pentcho and Sandro agree to look into it || style="background-color:Silver"|N/A

| || 9g || Discussion || Discussion: Meeting Frequency || BoG meetings have been running long, some believe matters require more consistent attention. Voted to change meetings to occur every three weeks instead of four. People need to arrive on time, that also extends meeting times || style="background-color:Silver"|N/A

| || 9h || Discussion || Discussion: EUS Financial Vulnerabilities || Design teams need to make expenses before they receive sponsorship, how can we protect the EUS from such a financial vulnerability? Talks with the lawyer yielded little, can we penalize them? Outright stop them from going in the red? || style="background-color:Silver"|N/A

| || 9i || Discussion || Discussion: Team Drive || Current email system for board members ineffective, agree to research alternatives || style="background-color:Silver"|N/A

| || 9j || Discussion || Discussion: Removing Inactive Board Members || Alumni member Ray was absent a number of times with little notice, discussion of what the procedure is for holding board members accountable, impeachment process. Agree to give the benefit of the doubt || style="background-color:Silver"|N/A

| || 8b || Presentation || Congress Delegation Report || The McGill delegation to CFES Congress 2018 report on the different streams, the pros the cons, and the major takeaways they brought home to McGill. || style="background-color:Silver"|N/A

| || 9a || Motion || Congress Activity Agreement || An agreement between McGill and CFES outlining responsibilities of presentations, schedule release, finances, etc. || style="background-color:LightGreen"|Passed

| || 9b || Motion || Capital Request McGill Formula Electric || Consensus there weren't enough details or evidence of alternative options researched to pass in its current form || style="background-color:Moccasin"|Tabled

| || 9c || Discussion || Winter Budget Review || Agree on budget review meeting to take place on Feb 6th at 6PM, logistics for space and food outlined. || style="background-color:Silver"|N/A

| || 9d || Discussion || E-Week 2018 || Overview of the event, 650 participants, some budget fluctuations but nothing concrete to report || style="background-color:Silver"|N/A

| || 9e || Discussion || Ski Trip || Ski Trip had lower than average turnout, presenting a deficit. Going to apply to SSMU Funding, try to make budget presentable by the budget review meeting. || style="background-color:Silver"|N/A

| || 9f || Discussion || Dianne's Party Final Budget || Slightly under the expected $5k allocated, gift flights to london had not been purchased yet || style="background-color:Silver"|N/A

| || 9g || Discussion || Email strategy / Team Drive || Everyone has their own email account now, board@mcgilleus.ca was converted into a listserv, president and finance were not previously on there || style="background-color:Silver"|N/A

| || 9h || Discussion || Speaker || Discussion on whether or not it's redundant to have both a Chair and a Speaker on the BoG. Ultimately decide that having an unbiased person is necessary. || style="background-color:Silver"|N/A

| || 9b || Motion || Amendment to the EUS 2017-18 Electoral Calendar || Discussion on where BoG election should take place in the electoral calendar, take place after the executive elections || style="background-color:LightGreen"|Passed

| || 9c || Discussion || Discussion re: Board Members at Large Elections || Council needs to approve the continuation of the BoG, need to facilitate review session as a result. Collaborate on creation of presentation and how it'd work in council. || style="background-color:Silver"|N/A

| || 9d || Discussion || Discussion re: Exec Discretionary || Budget review meeting unearthed some strife on what execs can and cannot do with discretionary, whether it should be capped, etc. Mostly agree that there should not be explicit guidelines or cap for discretionary spending. Will be revisited after execs meet to discuss || style="background-color:Silver"|N/A

| || 9e || Discussion || Discussion re: Division of responsibilities between Council and BoG || Revisiting the sentiment that the board has absorbed a lot of responsibilities. What's the purpose of council now? Is the board overreaching? || style="background-color:Silver"|N/A

| || 9f || Discussion || Discussion re: Pizza Deal || Pizza Deal with Dominos on Rachel for $8/pizza for the General Assembly. Pondering the implementation of a society wide pizza deal with dominos, not enough information to go forward. Briefly mention the sticker deal that was negotiated by VP Comms || style="background-color:Silver"|N/A

| || 9g || N/A || Confidential Session || Confidential, of course. || style="background-color:Silver"|N/A

| || 9h || Discussion || EUS Board of Governors Approval of MoA || Review of the new MoA, which lists new spaces under the EUS, reduces cost of square footage, endorse the negotiation team to sign the MoA. || style="background-color:Silver"|N/A

| || 9ai || Motion || Capital Request Formula Electric || See above presentation, allocation of $1131.87 for a new table for construction in MEDN || style="background-color:LightGreen"|Passed

| || 9aii || Motion || Capital Request Office Improvement Phase 1 || Complete overview of the "phase 1" of office improvements, primarily consisting of desks, chairs, and drawers for the main part of the office, as well as painting for the president's office. Initially included other tertiary purchases such as finance desk, presidents desk, loveseat and chair, but those have been struck from this phase. ''NOTE: The presentation has been edited since this presentation and is no longer reflective of what was proposed to the board during this meeting.'' || style="background-color:LightSalmon"|Passed in part

| || 9aiii || Motion || Capital Request Publication Digitization || A large number of records (over 29k estimated documents) from the EUS pre 2008 have been taking up space in the storage room and EUS office, this is to outsource the digitization to another company for a total cost of $3907.50. || style="background-color:LightGreen"|Passed

| || 9aiv || Motion || Capital Request Small Safe || The "small safe" in the finance office lost the ability to reprogram its code, and therefore is a liability. A new safe is proposed for purchase, around $456 total || style="background-color:LightGreen"|Passed

| || 9bi || Motion || Clubs Fund || The Clubs Fund was already allocated, and NOBE did not apply for enough to remain budget neutral, this proposal allocates an additional $215 from the EUS operating budget to cover the deficit. || style="background-color:LightGreen"|Passed

| || 9bii || Motion || Exec Retreat || The previous years' executive retreat was at an executive's house, drastically reducing the price. The estimated amount therefore was not accurate. This adds an additional $300 to the executive retreat budget to cover lodging. || style="background-color:LightGreen"|Passed

| || 9biii || Motion || Grad Comm || McGill unexpectedly charged Grad Comm over $714 for cleaning fees after Iron Ring ceremonies, after some confusion it is tabled until later when a representative can speak on it, and then it is ultimately tabled for the meeting. Discussion on why it was a surprise, who should actually cover it (EUS or MESC), will this be incurred in the future etc. || style="background-color:Moccasin"|Tabled

| || 9c || Motion || Motion Re: Extension of Blacklisting Investigation Period || Upgrade the probationary period in the blacklisting policy from three weeks to four weeks, since historically it has been a problem fitting the deliberation in such a short span of time || style="background-color:LightGreen"|Passed

| || 9d || Discussion || Council “Review” on BoG and comments || Derailed conversation on how feedback should be run, what previous minutes there were when this review period was imagined, etc. || style="background-color:Moccasin"|Tabled

| || 9e || Discussion || OAP Trademarking || This is in reaction to the University Alumni branch of McGill using OAP in Toronto among others without consultation. Trademark takes 12 months to process, continuing as normal || style="background-color:Silver"|N/A

| || 9f || Discussion || BoG Elections Format || How to promote the open BoG positions, talking about best viable voting method, hold off until next meeting. || style="background-color:Silver"|N/A

| || 9g || Discussion || External Groups MoU || MoU doesn't cover the fact that PPO runs Rowdy Day Blues Pubs, agree not to include BP, no further discussion || style="background-color:Silver"|N/A

| || 9b || Discussion || Constitution || There's a large number of edits to the constitution, attempt to tackle them as best as possible. Any modifications regarding Board's power need to be run by council, some drastically alter committee status, agree to whittle it down to the most important changes and table the rest for a larger constitution reimagination || style="background-color:Silver"|N/A

| || 9c || Discussion || Accessibility of EUS Documents || Documents not largely accessible to the public, maybe it's a communication problem, Vivian and Malcolm to meet to discuss an official wiki integration of governing documents || style="background-color:Silver"|N/A

| || 9d || Discussion || External Groups MoU || A halfhearted checkin, when are MoUs due, divide up different MoUs to board members who will take responsiblity as primary negotiator. || style="background-color:Silver"|N/A

| || 9b || Motion || Capital SSF Request: OAP Credit Card Payment || Similar to the Frostbite card setup, OAP is looking to have a tablet equipped with square payment to accept cards. Discussion on cost of usage, what kind of tablet is best in the long run, tabled until more options are considered || style="background-color:Moccasin"|Tabled

| || 9c || Motion || Motion re: Mental Health Committee Budget Amendment || Amending the Mental Health budget to add an additional $200 to cover a one time free Spinergie Spin Class for ~40 participants || style="background-color:LightGreen"|Passed

| || 9d || Motion || Motion Re: Cashflow Allowance for Congress 2019 || Sponsorship money has not arrived yet, they are proposing the EUS offer a cash flow advance of $30,000 || style="background-color:LightGreen"|Passed

| || 9e || Motion || Motion re: Creation of the Constitutional Re-Imagination Committee || Vivian created a gameplan for the Constitutional Reimagination Committee, a group that would dedicate itself to essentially rewrite the EUS Constitution. Discussion on membership makeup, the need for deadlines, expenses to meet with the lawyer, and more. || style="background-color:LightGreen"|Passed

| || 9f || Motion || Motion re: Changes to Finance Director Policy || Discussion on adding a stipend to the Finance Director, who sits on the selection committee, whether or not the amount provided is reflective of the work done. Ultimately tabled (maybe out of boredom or to break the cyclical conversation?) || style="background-color:Moccasin"|Tabled

| || 9g || Discussion || Discussion: NDA/Fraud form || Many people did not read the NDA in advance of, the current template is a copy of SSMU's, tabled until next meeting || style="background-color:Moccasin"|Tabled

| || 9h || Discussion || Discussion: New BoG Roadmap 18-19 || Struck so members could prepare for Plumber's Ball || style="background-color:Silver"|N/A

| || 9i || Discussion || Discussion re: EUS Equity || Struck so members could prepare for Plumber's Ball || style="background-color:Silver"|N/A

| || 9j || Discussion || Feedback/Introspection || Struck so members could prepare for Plumber's Ball || style="background-color:Silver"|N/A

| || 9b || Motion || SSF Capital Request for Puncher Warranty Extension - Kareem || A hole-puncher purchased by CopiEUS within the last year is eligible for a warranty, requested $1643 for 5 year coverage for parts, transportation, and labor of repairs. || style="background-color:Moccasin"|Tabled

| || 9c || Motion || SSF Capital Request: ChESS || Request for the purchase of 12 chairs for the design room in Wong, coat hooks and a projector screen installation, fans, and a water cooler. Water cooler struck for various reasons, the rest approved at a total pretax $3740 || style="background-color:Moccasin"|Tabled

| || 9d || Motion || SSF Capital Request: OAP Credit Card Reader || 4 options presented for tablet / cardreader combinations, ultimately agree on two tablets and square payments with cases at lower cost threshold. || style="background-color:LightGreen"|Passed

| || 9e || Motion || Capital SSF Request: Office Improvement Phase 2 || Coverage for the varia postponed from the previous office improvement discussion. This includes president's, finance's, & administrator's desk, an Air Conditioner, a new coffee table, and under the desk drawers for executives. || style="background-color:Moccasin"|Tabled

| || 9f || Discussion || Discussion: Addition of Space Improvement Committee to BoG || Informally approved the creation of an ad-hoc committee to oversee EUS Space Improvement, who shall report to the Board. || style="background-color:Silver"|N/A

| || 9b || Motion || Capital SSF Request: Office Improvement Phase 2 || Revisit office improvement, again; discussion on whether the pourous concrete table needs sealant, privacy covers for the president's desk, and legs for the couch. Total requested amount, $7117. || style="background-color:LightGreen"|Passed

| || 9c || Motion || Motion: Maxence CREIQ endorsement || Maxence Frenette wants to run for CREIQ VP Internal, which requires EngSoc endorsement. Approved with little discussion, because we all love and believe in Max. || style="background-color:LightGreen"|Passed