Electoral Calendar

The Electoral Calendar outlines the various timelines for EUS Executive Elections, Referenda, and Board of Governor Elections. Departmental elections are handled independently by the department's Deputy Returning Officers (DRO), and do not require the same procedures to be approved.

Requirements

The electoral calendar is mentioned only in the Electoral and Referendum Bylaws. The following references only cover the requirements & restrictions of the itself calendar, more details about duration, extensions, etc. can be found in the bylaw.

Article 1: Definitions

1.13 The Electoral​ ​Calendar​ refers to official periods and deadlines related to Official Elections​

Article 3: Responsibilities

3.1.5 Elections​ ​EUS​ shall develop and present the Electoral​ ​Calendar​ to the EUS Board of Governors for ratification by a simple majority at its second session of the Summer. After ratification, the Electoral​ ​Calendar​ must be made public in the next week.

Article 14: Voting

14.7 All votes must be cast by the end of the voting period as outlined in the Electoral Calendar.

14.7.1 Electors waiting to vote at the time of the scheduled closing of any polling station are exempted from the above rule and may do so, but no elector shall thereafter be admitted to the waiting line

General Calendar

The following table is an outline of standard operating procedures in the EUS for elections. To find out the electoral calendar for this year, you can email the CRO, or it may be publicly available in the BoG Drive folder.

Referendum   BoG Election   Exec Election

Semester	Event	Suggested Duration	Notes and Relevant Articles of Electoral Bylaws/EUS Constitution
Fall	Referendum question submission period	1.5-2 weeks	The question submission period should be a minimum of 7 school days to accommodate the registration of Referendum Committees (Article 9.1).
Fall	Deadline for registration of Referendum Committees	Deadline	Must be registered with the CRO at least seven (7) school days before the opening of the polls (Article 9.1).
Fall	Referendum campaigning period	1-2 weeks	Campaigning must end at 9:00 pm on the day prior to opening of polls (Article 10.12).
Fall	Referendum voting period	1 week	Recommended to have a minimum of 2 days for voting booths. Voting booths should be open for a minimum of four (4) consecutive hours per day (Article 14.6). If there are any time-sensitive referendum results (i.e. student fee changes, etc.), the voting period should be scheduled such that the results are available by the required deadlines.
Fall	Announcement of referendum results	Deadline	Results should be announced to the EUS within one week of their availability (Article 16.1).
Fall	BoG MaL nomination period	1-2 weeks	No specific restrictions here, just reference the bylaws to know what information should be included on nomination forms or told to nominees (Article 6).
Fall	BoG MaL extended nomination period	2 school days	Only necessary if a position is uncontested (one or fewer nominees) after the regular nomination period (Article 6.9).
Fall	BoG MaL campaigning period	1-2 weeks	Campaigning must end at 9:00 pm on the day prior to opening of polls (Article 10.12).
Fall	Deadline to register a "No" campaign	Deadline	"No" campaigns must currently be registered to the CRO at least five (5) school days before the opening of the polls (Article 8.1).
Fall	BoG MaL voting period	1 week	Results must be obtained before October 31 (Constitution Article 30.5.2). Recommended to have a minimum of 2 days for voting booths. Voting booths should be open for no less than four (4) consecutive hours per day (Article 14.6).
Fall	Announcement of BoG MaL election results	Deadline	Results should be announced to the EUS within one week of their availability (Article 16.1). Candidates can be informed prior to public announcement of your results.
Fall	Deadline to submit complaints for the BoG MaL election	Deadline	Complaints must be submitted to the CRO no later than five (5) days following the announcement of results (Article 17.1). This should be well-publicized to the EUS when results are announced, along with the email address of the CRO.
Fall	BoG MaL electoral runoff campaign period	2 day minimum	Only necessary in the case of a tie during a Regular Election (Article 14.8.2.1.a).
Fall	BoG MaL electoral runoff voting period	2 day minimum	Only necessary in the case of a tie during a Regular Election (Article 14.8.2.1.a).
Fall	BoG MaL by-election nomination period	1 week	The by-election nomination period is only required if one or more positions remain vacant following the extended nomination period (Article 6.10.1). While the by-election procedures could be run in parallel to the regular election if there are other positions which are not vacant, it is recommended to hold the by-election after the conclusion of the regular election. This is to avoid confusing voters with elections that are proceeding along different timelines.
Fall	BoG MaL by-election campaign period	1 week	The by-election nomination period is only required if one or more positions remain vacant following the extended nomination period (Article 6.10.1).
Fall	BoG MaL by-election voting period	2 days	The by-election nomination period is only required if one or more positions remain vacant following the extended nomination period (Article 6.10.1).
Winter	Applications open for VP Finance	2 weeks
Winter	Nomination period for EUS Executive Committee positions	1-2 weeks	No specific restrictions here, just reference the bylaws to know what information should be included on nomination forms or told to nominees (Article 6).
Winter	EUS Executive Committee extended nomination period	2 days	Only necessary if a position is uncontested (one or fewer nominees) after the regular nomination period (Article 6.9).
Winter	Campaign period for EUS Executive Committee positions	1-2 weeks	Campaigning must end at 9:00 pm on the day prior to opening of polls (Article 10.12).
Winter	EUS Executive Committee candidate debates	1 evening	It is recommended to schedule debates such that EUS Regular Members have sufficient time to form a "No" campaign in the time between the debates and the beginning of voting period. This is because the debates are frequently the first thorough exposure Regular Members have to candidates.
Winter	Deadline to register a "No" campaign	Deadline	"No" campaigns must currently be registered to the CRO at least five (5) school days before the opening of the polls (Article 8.1).
Winter	Voting period for EUS Executive Committee positions	1 week	Recommended to have a minimum of 2 days for voting booths. Voting booths should be open for no less than four (4) consecutive hours per day (Article 14.6).
Winter	Announcement of EUS Executive Committee results	Deadline	Results should be announced to the EUS within one week of their availability (Article 16.1). Candidates can be informed prior to public announcement of your results.
Winter	Deadline to submit complaints for the EUS Executive Committee election	Deadline	Complaints must be submitted to the CRO no later than five (5) days following the announcement of results (Article 17.1). This should be well-publicized to the EUS when results are announced, along with the email address of the CRO.
Winter	EUS Executive Committee electoral runoff campaign period	2 day minimum	Only necessary in the case of a tie during a Regular Election (Article 14.8.2.1.a).
Winter	EUS Executive Committee electoral runoff voting period	2 day minimum	Only necessary in the case of a tie during a Regular Election (Article 14.8.2.1.a).
Winter	Winter Referendum question submission period	1-2 weeks	The question submission period should be a minimum of 7 school days to accommodate the registration of Referendum Committees (Article 9.1).
Winter	Deadline for registration of Referendum Committees	Deadline	Must be registered with the CRO at least seven (7) school days before the opening of the polls (Article 9.1).
Winter	Winter Referendum campaigning period	1-2 weeks	Campaigning must end at 9:00 pm on the day prior to opening of polls (Article 10.12).
Winter	Winter Referendum voting period	1 week	Recommended to have a minimum of 2 days for voting booths. Voting booths should be open for no less than four (4) consecutive hours per day (Article 14.6). If there are any time-sensitive referendum results (i.e. student fee changes, etc.), the voting period should be scheduled such that the results are available by the required deadlines.
Winter	Announcement of referendum results	Deadline	Results should be announced to the EUS within one week of their availability (Article 16.1).
Winter	Deadline to submit complaints for the Winter Referendum	Deadline	Complaints must be submitted to the CRO no later than five (5) days following the announcement of results (Article 17.1). This should be well-publicized to the EUS when results are announced, along with the email address of the CRO.
Winter	Winter BoG MaL nomination period	1-2 weeks	No specific restrictions here, just reference the bylaws to know what information should be included on nomination forms or told to nominees (Article 6).
Winter	BoG MaL extended nomination period	2 days	Only necessary if a position is uncontested (one or fewer nominees) after the regular nomination period (Article 6.9).
Winter	Winter BoG MaL campaigning period	1-2 weeks	Campaigning must end at 9:00 pm on the day prior to opening of polls (Article 10.12).
Winter	Winter BoG MaL voting period	1 week	Results must be obtained before March 31 (Constitution Article 30.5.3). Recommended to have a minimum of 2 days for voting booths. Voting booths should be open for no less than four (4) consecutive hours per day (Article 14.6).
Winter	Announcement of BoG MaL election results	Deadline	Results should be announced to the EUS within one week of their availability (Article 16.1). Candidates can be informed prior to public announcement of your results.
Winter	Deadline to submit complaints for the BoG MaL election	Deadline	Complaints must be submitted to the CRO no later than five (5) days following the announcement of results (Article 17.1). This should be well-publicized to the EUS when results are announced, along with the email address of the CRO.