Cheque Requisition

Cheque Requisition's (ChequeReq's) are the main form of reimbursement for general EUS expenses. Basically, you buy something for your group (it needs to be an approved purchase), and the EUS will pay you back. You can pay in cash, credit, or debit- it doesn't matter, as long as you get a receipt/proof of purchase. Generally speaking, credit or debit is recommended on the off-chance you lose the receipt; there's still a record of the transaction on your bank account.

Note: Do NOT lose receipts!

The Form

The form itself is very self explanatory. You essentially fill in the amounts from your receipt in the first 4 fields. Note Quebec receipts may list the French abbreviations:National:GSTTPS
Provincial:PSTTVQ

The name indicated in the "Payable to the order of" will be the name printed on the cheque once it's processed. In most cases, the Cheque Req will be filled out for someone to get reimbursed on a purchase. In other cases, when you need a cheque to be made out to a company, this same form will be used.
The "account name" and "account number" can be obtained from the account booklet located in the EUS Office (see diagram below).
What you write in the "reason for cheque" field will be the description that shows up in the account prinout. It should be a brief description of the purchase. Please do not write a story why you're making the purchase, just a quick description.

Financial Officers

Anyone can prepare cheque reqs, but they need the signature from one of the approved financial officers of the account. Generally this is the President and VP Finance of the group. You must let the EUS VP Finance know who your financial officers are if you have not already done so. This is so that your financial officer can have another layer of control on your group's internal finances. Remember, anyone can prepare a cheque req, but you need a verified financial officer to sign it.
If you need the cheque to be mailed out, please follow the directions outline on the chequereq form (right). After you finish filling it out, staple your receipt TO THE BACK of the form and place it in the chequereq box (diagram below).
If any step is incorrect, illegible, or lacks documentation, the cheque req will be rejected. Stapling receipts to the front of the cheque req form is grounds for rejection, so make sure everything is neat and organized before submitting. You have been warned.