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===Out of Province===
Transactions made outside of the province can be reimbursed, but you will get charged the post-tax amount. You are only charged pre-tax amounts for purchases made in Quebec. The only exception is when HST or GST are clearly indicated on the receipt for a purchase made in a Canadian province other than Quebec – in this case, the GST or HST will not be charged to you.
===Large Expenses===
'''''Any expense over $5000 must be personally approved by either the EUS [[VP Finance]] or [[President]]'''''. This is because purchases of this amount require someone with EUS signing authority, and these two execs are the only ones with that authority. Simply email them, and ask them to reply back via email with approval.<br>
Documentation must be rock-solid. A hand-written receipt for a large purchase probably will not do. The ideal receipt for a large purchase of over $1000 will look like the invoice, except that there will be an indication that it has been paid. Sales tax numbers should be included, as well as the address of the business from whom the purchase is being made.
===Foreign Purchases===
Foreign purchases are typically made in a foreign currency, but the EUS can only print cheques in Canadian dollars, so an additional step is needed to ensure that you are reimbursed the correct amount. Submit a statement along with the receipt to show the actual conversion and price you were charged. For this reason, '''you should try to make ALL purchases in the United States or other countries with a Canadian credit or debit card.'''
These invoices will be rejected, and you'll have to go through the embarrassing process of asking the company for another.
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===[[FOAPAL]]===
<center><big>'''EX-1491-00049'''</big></center>
McGill entities may request payments through FOAPAL. We cannot '''''pay''''' through FOAPAL, but a McGill group can create an invoice using our FOAPAL information that we will than pay via cheque.
==Deposits==
For deposits, the EUS will not accept cheque reqs. If you must make a deposit and need it to be paid for, '''you must submit a proper invoice''' for the deposit. This policy is in place, because if you make a deposit on a venue and get reimbursed by the EUS, you could hypothetically cancel on the venue and end up with extra money in your pocket.
==Electronic Form==
If you'd like to fill it out and print the form, you may do so with the following document. <br>'''''Note: The VP Finance will not accept any electronic submissions for cheqreqs, you must print it out.'''''