<center style="font-size:20px">''Note: Do '''NOT''' lose receipts!''</center>

==The Form==

The form itself is very self explanatory. You essentially fill in the amounts from your receipt in the first 4 fields.

The name indicated in the "<u>Payable to the order of</u>" will be the name printed on the cheque once it's processed. In most cases, the Cheque Req will be filled out for someone to get reimbursed on a purchase. In other cases, when you need a cheque to be made out to a company, '''''this same form will be used'''''.<br>

The "<u>account name</u>" and "<u>account number</u>" can be obtained from the account booklet located in the [[McConnell Engineering Building#EUS Office|EUS Office]] (see diagram below).<br>

What you write in the "<u>reason for cheque</u>" field will be the description that shows up in the account prinout. It should be a brief description of the purchase. Please do not write a story ''why'' you're making the purchase, just a quick description.<br>

===Financial Officers===

Anyone can prepare cheque reqs, but they need the signature from one of the approved [[Financial Officers|financial officers]] of the account. Generally this is the President and VP Finance of the group. You must let the [[VP Finance|EUS VP Finance]] know who your financial officers are if you have not already done so. This is so that your financial officer can have another layer of control on your group's internal finances. Remember, anyone can prepare a cheque req, but you need a verified financial officer to sign it.<br>

A proper receipt shows the pre-tax amount, the provincial sales tax, and the government sales tax. It also shows the TPS (GST) and TPQ (PST) numbers of the business. Note Quebec receipts may list the French abbreviations:<center>National: <span style="font-size:18px;">GST<i class="fa fa-arrow-right"></i>TPS<br></span>Provincial: <span style="font-size:18px;">PST<i class="fa fa-arrow-right"></i>TVQ</span></center>If any of these elements are missing, the sales tax will be charged to your accounts, and you might not find out until it's too late. Generally speaking, receipts that are provided by a store include all of these elements by default, and you probably don't need to bother checking them.<br>

Pizza places and other small cash businesses commonly give you handwritten receipts without the proper information, but these can still allow you to be reimbursed- just don't expect to get charged the pre-tax amount if you don't have the tax numbers. Likewise, pizza places, cab drivers, and other businesses often will take cash tips, but if you want to be reimbursed for the tip, get them to write the tip on the receipt and sign for it.<br>

==Paying a Vendor Directly==

For large expenses or regular expenses, you may prefer for the EUS to pay the vendor directly. To do this, you need them to first send you an invoice. An invoice must have the following: