Sustainability in Engineering at McGill SEAM Policy

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What is a policy?
Important Documents
Adopted 2017-08
Last Modified 2012-04

Article 1: Definitions

1.1 The Engineering Undergraduate Society of McGill University (hereafter referred as “ EUS ”) is the registered name of the non-for-profit corporation representing the engineering and architecture undergraduate students at McGill University
1.2 The Board of Governors of the EUS is the administrative board of the Engineering Undergraduate Society of McGill University which is composed of Administrators as defined by the EUS Constitution
1.3 The EUS shall recognise all Departmental Societies, Clubs, and Design Teams set forth in the relevant articles of the EUS Constitution as EUS Groups
1.4 SEAM : Sustainability in Engineering at McGill
1.5 TISED : Trottier Institute for Sustainability in Engineering and Design
1.6 MESC : McGill Engineering Student Center
1.7 SSMU : Students Society of McGill University
1.8 MOoS : McGill Office of Sustainability

Article 2: Purpose

2.1 This policy shall lay out the purpose and role of the SEAM Committee and the Sustainability Commissioner
2.2 The SEAM committee’s purpose is :
2.2.1 To promote a culture of sustainability in engineering at McGill through events and initiatives.
2.2.2 To directly support the mandate and initiatives of the Sustainability Commissioner for the EUS as outlined herein.
2.2.3 To meet in order to discuss sustainability related topics and implementation of specific tasks or projects.
2.3 The Sustainability Commissioner’s purpose is to:
2.3.1 Promote a culture of sustainability within the EUS

Article 3: Membership

3.1 There shall be one (1) EUS Sustainability Commissioner
3.1.1 They shall be selected by a Selection Committee as defined by the Selection Committee Bylaws
3.2 The Sustainability Commissioner shall act as the chair of the SEAM committee.
3.3 The SEAM committee shall additionally be consisted of:
3.3.1 VP Administration
3.3.2 VP Academic
3.3.3 VP Communication
3.3.4 VP External
3.3.5 VP Finance
3.4 Members of the SEAM committee shall be selected as per the Recruitment Policy

Article 4: Responsibilities

4.1 The Sustainability Commissioner shall:
4.1.1 Provide institutional memory among various sustainability groups, initiatives, and projects carried out by EUS members by compiling an End of Year Report following standard EUS End of Year Report guidelines.
4.1.2 Hold regular meetings for engineering students to discuss sustainability projects, recruit members, advertise their services, and seek counsel for projects and initiatives on campus. These meetings can also be used to propose, initiate and manage new sustainable ideas and projects.
4.1.3 Undertake an ongoing review of the environmental practices of the EUS and suggest ways to improve upon these practices to achieve a more sustainable student society.
4.1.4 Maintain SEAM’s relationship with TISED and MESC
4.2 The Sustainability Commissioner shall also act as the Chair of SEAM, and assume the following roles:
4.2.1 Act as a spokesperson for SEAM to the Engineering community;
4.2.2 Support the SEAM executives with their portfolios, provide advice, and a strong vision;
4.2.3 Participate in the interview and selection of the remaining members of the SEAM executive committee;
4.3 Projects proposed by the Sustainability Commissioner shall be subject to ratification by the EUS Executive Committee.
4.3.1 Funding requests shall be submitted under SEAM committee’s budget, ratified by the Board of Governors
4.4 The responsibility of the VP Administration shall be to:
4.4.1 Act as the catalyst to implement SEAM’s initiatives
4.4.2 Coordinate SEAM’s consulting projects
4.4.3 Oversee SEAM’s Speed Networking Event
4.4.4 Organize SEAM’s Blue’s Pubs
4.4.5 Create working groups for small projects when needed.
4.5 The responsibility of the VP Academic shall be to:
4.5.1 Act as the EUS liaison to the McGill Office of Sustainability (MOoS) and the Sustainability Projects Fund (SPF).
4.5.2 Promote opportunities for student engagement in sustainability within curriculum by Advocating for and collaborating with other efforts within the engineering community to integrate sustainability related content into the curriculum (eg - Global Engineering) Advocating for opportunities for research into sustainability and Applied Student Research (ASR)
4.5.3 Sit on SEAM’s Advisory Board.
4.6 The responsibility of the VP Communication shall be to:
4.6.1 Develop SEAM’s social media and outreach strategy
4.6.2 Create and send biweekly SEAM newsletters
4.6.3 Manage SEAM’s outreach to our Professional Network through at least one newsletter per semester and surveys.
4.6.4 Add content to the EUS Pipeline when appropriate to inform students of projects, meetings and other initiatives of interest.
4.6.5 Assist engineering groups with the advertisement and promotion of their sustainable events to engineering students, the SSMU Environment Commissioners, PGSS Environment Commissioners and the McGill Office of Sustainability.
4.7 The responsibility of the VP External shall be to:
4.7.1 Act as a liaison between the SSMU Sustainability Commissioner, SSMU Environment Commissioners, SSMU Environment Committee.
4.7.2 Meet with sustainability or environmentally conscious groups on campus at least once per semester to discuss initiatives and events.
4.7.3 Coordinate collaboration between SEAM and sustainability groups contained in other faculty student societies on campus.
4.7.4 Stay up to date on sustainability and environmentally friendly initiatives on campus.
4.8 The responsibility of the VP Finance shall be to:
4.8.1 Create and distribute the funds in SEAM’s annual budget.
4.8.2 Submit a budget request to the Vice President Finance of the EUS
4.8.3 Apply for funding from sources, including but not limited to: SSMU Green Fund; MESC Student Initiative Fund; E.U.S. Student Space Fund (SSF); Trottier Institute for Sustainability in Engineering and Design (TISED).
4.9 The responsibility of the Webmaster shall be to: Maintain SEAM’s website, gather content and keep it up to date

Article 5: Advisory Board

5.1 The Advisory Board shall work toward increasing the visibility and opportunities for sustainability in McGill Engineering.
5.1.1 The Advisory Board serves as a place to exchange ideas between students and McGill Engineering organization representatives.
5.2 The Advisory Board shall meet twice per academic semester.
5.3 The Chair of SEAM shall chair the Advisory Board meetings.
5.4 The Advisory Board shall consist of the following:
5.4.1 TISED Representative;
5.4.2 MOoS Representative;
5.4.3 MESC Representative;
5.4.4 Energy and Facilities Representative;
5.4.5 Vice President Academic of the EUS, ex-officio;
5.4.6 Vice Student Life of the EUS, ex-officio;
5.4.7 SEAM VP Academic;
5.4.8 SEAM Chair.

Article 6: Amendments

6.1 Amendments to this policy must be approved by a simple majority vote of the Board of Governors of the EUS

Article 7: Interpretation

7.1 In the case of a conflict between this policy and the following documents, the following documents prevail in the order they are listed in:
7.1.1 The Quebec Companies Act
7.1.2 The EUS Letters Patent
7.1.3 The EUS Constitution
7.1.4 The EUS Bylaws