Plumbers Ledger Policy

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What is a policy?
Important Documents
Adopted 2012-09
Last Modified 2017-08

Article 1: Definitions

1.1 The Engineering Undergraduate Society of McGill University (hereafter referred as “ EUS ”) is the registered name of the non-for-profit corporation representing the engineering and architecture undergraduate students at McGill University
1.2 The Board of Governors of the EUS is the administrative board of the Engineering Undergraduate Society of McGill University which is composed of Administrators as defined by the EUS Constitution
1.3 The EUS shall recognise all Departmental Societies, Clubs, and Design Teams set forth in the relevant articles of the EUS Constitution as EUS Groups

Article 2: Purpose

2.1 The Plumber’s Ledger is a publication of the EUS. Although print is the favored media, other media may also be sought to complement its distribution.
2.2 The purpose of The Plumber’s Ledger is:
2.2.1 To provide a mode of communication for the McGill Engineering Undergraduate Society.
2.2.2 To provide information to the undergraduate student population in the Faculty of Engineering at McGill University.
2.2.3 To provide news and feature coverage of Engineering campus events including but not limited to: political, sports, entertainment, academic, conference, and competitive events.
2.2.4 To provide a forum through which students can have works of any kind published which are of interest to engineering students and which do not fit the themes of other EUS Publications.
2.2.5 To provide a forum through which matters relevant to students of McGill University, especially those registered in the Faculty of Engineering at McGill University, can be debated publicly.
2.3 Although an official newspaper of the EUS, The Plumber’s Ledger is not necessarily the voice of the EUS and does not necessarily reflect the views of the EUS Executive, the EUS Council, nor that of any of the EUS members.

Article 3: Membership

3.1 The Editor(s) are defined and chosen as follows:
3.1.1 This division is composed of one, two, or three editors whose term lasts from May to April.
3.1.2 The editors are responsible for ensuring that the Ledger follows this policy and remains relevant to engineering students.
3.1.3 They may delegate responsibilities to Managers with the consent of the Publications Director and Vice President Communications of the EUS, but remain ultimately responsible these responsibilities.
3.1.4 The editors must be EUS members.
3.1.5 They must be selected before May each year by a Special Selection Committee composed of the incoming and outgoing Vice President Communications of the EUS and the incoming Publications Director.
3.1.6 If absences are unavoidable, the Selection Committee must have at least two members, including the incoming Vice President Communications of the EUS or another incoming EUS Executive.
3.1.7 If there are ever less than three Editors, the Editor(s), Publications Director, or Vice President Communications of the EUS may request a Special Selection Committee at any time to select an additional Editor, provided the EUS Executive gives majority consent. Selcoms held in this manner must be composed of the current Editor(s), as well as the Vice President Communications of the EUS and Publications Director. In the case of absences or vacancies of these officers, at very least the Vice President Communications of the EUS or another EUS Executive must be available
3.1.8 On resignation of the editor, the EUS Selection Committee should be struck by the Vice President Communications of the EUS to appoint a replacement. This step may be bypassed at the discretion of the Vice President Communications of the EUS if one or two Editors still remain (though :4.1.7 still applies).
3.2 The Managers of the committee are defined as and chosen as outlined below:
3.2.1 These positions may be determined at the discretion of the Editors each year, with the consent of the Vice President Communications of the EUS and Publications Director, to fulfill any need the Ledger has.
3.2.2 Holding such a position does not make one a member of the committee, as they may be persons classified as Contributors
3.3 The Members at Large of the committee are defined as outlined below:
3.3.1 Members at Large are any EUS members who contribute to the Ledger on a regular basis.
3.4 The Contributors of the committee are defined as outlined below:
3.4.1 Contributors are not considered members the committee, but are recognized as contributors to it. Contributors may be any person and do not have to be members of the EUS. At the discretion of the Editor(s), Contributors may be included in The Plumber’s Ledger mailing lists and attend meetings.

Article 4: Responsibilities

4.1 The Editor(s) shall:
4.1.1 Be ultimately responsible to the Vice President Communications of the EUS for all facets of the paper, and ensure that The Plumber’s Ledger does not contain any material which is of a seditious, libelous, or hateful nature, or which constitute invasion of privacy or violation of copyright or proprietary right.
4.1.2 Determine the duties of the Managers and select Members at Large or Contributors to fill these positions.
4.1.3 Appoint all staff with the exception of those appointed by a Selection Committee
4.1.4 Appoint persons to manage special events and projects.
4.1.5 Approve all content in the paper with respect to sound editorial judgment and in respect to the editorial policy.
4.1.6 Make sure that the EUS Executive Committee approves the content of The Plumber’s Ledger before it goes to print.
4.1.7 Be responsible to the Vice President Finance of the EUS for submitting preliminary and final budgets, and shall comply with all reasonable requests by said officer.
4.1.8 Be responsible for advising the Publications Director and Vice President Communications of the EUS on the financial status of the paper.
4.1.9 Shall supply the Vice President Communications of the EUS or Publications Director with any desired information about the Plumber’s Ledger within a prompt but reasonable time frame.
4.1.10Oversee, and be responsible for the solicitation and procurement of sufficient advertisements to bear the cost of at least an eight-page paper, on a monthly basis.
4.1.11Be responsible for production and layout of advertisements, whether this is done by committee members or by an outside agency.
4.1.12Be responsible for the billing of the advertising clients, or else ensure that this is being taken care of by an outside agency.
4.1.13Be responsible for ensuring that advertising adheres to editorial policy.
4.1.14Be responsible for physical compilation of the paper beginning after the approval of a submission, and ending with the delivery of the completed paper.
4.1.15Be responsible for distributing all copies of The Plumbers Ledger throughout the McGill Engineering buildings, and at the discretion of the Editor(s), other McGill buildings. Deliveries must be made to the following buildings McConnell Engineering MacDonald Engineering Wong Trottier MacDonald-Harrington Frank Dawson Adams
4.1.16Be responsible for all publicity regarding The Plumber’s Ledger throughout the McGill campus.
4.1.17Recruit writers and staff for the paper.
4.1.18Each year, send a minimum of one copy of one issue to CFES and NAESC, the Macdonald Campus, and all Engineering Societies associated with the Canadian Federation of Engineering Students.
4.1.19Two copies of each issue should be sent to the Bibliothèque Nationale.
4.1.20File two copies of each issue in The Plumber’s Ledger archives.

Article 5: Rules of Operation

5.1 The Plumber’s Ledger will not be less than 8 pages in length. Under normal conditions the paper should consist of 16 pages, although any other size should be acceptable depending on the aim of the Finance Division.
5.2 Attempts should be made so that advertisements of less than one half page in size are not to be combined in a fashion that covers more than one half of one page. The combining of small advertisements in a large group does a disservice to the advertisers by detracting from each individual advertisement. It is, however, quite suitable to have two half page advertisements or one full-page advertisement as part of the paper. These rules may be disregarded if advertisements are obtained using an advertising agency – in such a case, the advertising agency’s rules should be followed.
5.3 Each issue of The Plumber’s Ledger will contain the name of the paper, the volume number, the issue number, and the date.
5.4 Each issue must contain the masthead, which must be phrased in such a way as to make clear that the opinions published in the paper are not necessarily those of the EUS nor of any other University body, unless such opinion appears over the signature of an authorized representative of the said body.
5.5 Each issue of The Plumber’s Ledger must contain a current phone number or e-mail address that potential clients can contact for advertising.
5.6 The Plumber’s Ledger must be operated in accordance with the editorial policy guidelines outlined in these by-laws.
5.7 All content of The Plumber’s Ledger must be approved by the Editor(s) and the EUS Executive Committee.
5.8 The Plumber’s Ledger shall be published no less than 4 times in each of the Fall and Winter semesters.
5.9 Distribution locations and numbers should be monitored for each issue, and distribution locations and circulation numbers adjusted accordingly.
5.10 The Plumber’s Ledger will include:
5.10.1Engineering, campus, and society news.
5.10.2Any content deemed by the editors to be of interest to engineering students and not covered by other EUS Publications. This includes but is not limited to artwork, reviews, opinion pieces, poetry, and puzzles.
5.10.3Space upon reasonable request for announcements by the Engineering Undergraduate Society.
5.10.4Messages from the Dean of Engineering or other notable members of the administration where appropriate.

Article 6: Editorial Policy Guidelines

6.1 No story, cartoon, photograph, or any other content of The Plumber’s Ledger shall:
6.1.1 Violate the copyright laws of Canada.
6.1.2 Maliciously defame any person or group.
6.1.3 Be considered if it is deemed to be racist, seditious, libelous, or contravening with the Canadian Charter of Rights and Freedoms. This includes advertisements.
6.2 The priority given to the content of The Plumber’s Ledger should be in the following order:
6.2.1 Apologies and Corrections
6.2.2 Special announcements and messages from the Dean of Engineering, from the EUS, and other campus administrative bodies.
6.2.3 Advertisements
6.2.4 EUS activity news.
6.2.5 All other content.
6.3 The Editor(s) shall form their editorial policy on sexual explicitness, vulgar language, and photographic content, and review this policy with the EUS Executive Committee, prior to the production of the first issue.

Article 7: Protest Procedure

7.1 Complaints regarding content contained in published copies of The Plumber’s Ledger shall be addressed by a meeting of the EUS Executive and will be considered using the following procedure:
7.2 Any written protest concerning published material in the Ledger or concerning breach of this constitution by the Ledger staff must be addressed to the Ledger Editor(s), the Publications Director, and the Vice President Communications of the EUS, and must take the following form:
7.2.1 The Vice President Communications of the EUS shall be given the protest and shall ensure that it is typewritten, and begins with the title “Official Protest to Content in The Plumber’s Ledger”
7.2.2 It shall include a photocopy of the material of which the protest is being made.
7.2.3 It shall include a written paragraph outlining the reasons for the objections.
7.3 If the Editor(s) so desire, they shall be allowed to provide the EUS Executive with a written paragraph to defend their editorial decision. This must be provided before the meeting time the EUS Executive decides on.
7.4 When the EUS Executive Committee meets, a discussion of the official protest will be conducted and they shall decide if the protest is to proceed. Following a decision, copies of the documents shall be forwarded to the Editor(s) for their information, regardless of the outcome.
7.5 If the protest is to proceed, the EUS Executive Committee shall decide on the appropriate course of action, which could include, but is not limited to:
7.5.1 A discussion with The Plumber’s Ledger Editor(s).
7.5.2 Personal letter of apology from the Editor(s)
7.5.3 Letter of apology published in The Plumber’s Ledger.
7.5.4 Presentation of protest to the EUS Council.
7.5.5 A press release to the McGill Community.
7.5.6 Removal of the Editor(s).
7.6 The Vice President Communications of the EUS shall ensure that this protest procedure is carried out in a fair and just manner.

Article 8: Change of Editorship

8.1 At the end of each academic year (defined here as ending on the last day of April), the Editorship of The Plumber’s Ledger should be, but is not required to be, changed. Effort shall be made to select the new Editor(s) as soon as possible following the elections of the new EUS Executive Committee, so that the Incoming Editor(s) may have time to learn from the outgoing Editor(s).
8.2 The incoming Editor(s) shall officially be responsible for The Plumber’s Ledger on the first day of May.

Article 9: Amendments

9.1 Amendments to this policy must be approved by a simple majority vote of the Board of Governors of the EUS

Article 10: Interpretation

10.1 In the case of a conflict between this policy and the following documents, the following documents prevail in the order they are listed in:
10.1.1The Quebec Companies Act
10.1.2The EUS Letters Patent
10.1.3The EUS Constitution
10.1.4The EUS Bylaws