ELINE Policy

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Adopted 2020-08
Last Modified 2020-09

Article 1: Definitions

1.1 The Engineering Undergraduate Society of McGill University (hereafter “EUS”) is the registered name of the not-for-profit corporation representing the engineering and architecture undergraduate students at McGill University.
1.2 The Board of Governors of the EUS (“Board of Governors”) is the administrative board of the Engineering Undergraduate Society of McGill University which is composed of Administrators as defined by the EUS Constitution.
1.3 ELINE is the official acronym of Engaged Learning in Engineering
1.4 The ELINE Newsletter is an email newsletter containing information about ELINE, EUS and SSMU events related to student learning that shall be sent out to students who have opted to receive it.
1.5 The ELINE conference is an all-day event for McGill students centered around engaged learning that features speakers and workshops.
1.6 The ELINE EUS Academic Learning Practices Report is a document outlining the findings of an ongoing review of the academic learning practices of EUS groups and members
1.7 The ELINE Learning Research Report is a document with information about novel learning methods, peer tutoring strategies, and other information relevant to the committee.
1.8 MESC is the official acronym of McGill Engineering Student Centre.
1.9 ELATE is the official acronym of Enhancing Learning and Teaching in Engineering
1.10 SSMU is the official acronym of Students’ Society of McGill University
1.11 EPTS is the official acronym of Engineering Peer Tutoring Service
1.12 EngINE is the official acronym of Engineering Innovation and Entrepreneurship

Article 2: Purpose

2.1 The purpose of the ELINE Committee is:
2.1.1 To promote a culture of engaged learning through its events and initiatives;
2.1.2 To develop resources for student learning;
2.1.3 To support existing Faculty of Engineering bodies such as ELATE, MESC, etc in regards to student learning.
2.1.4 To support EUS and SSMU clubs and committees in regards to student learning.

Article 3: Membership of the Committee

3.1 The ELINE committee shall consist of:
3.1.1 One (1) Chair or two (2) Co-Chairs;
3.1.2 VP Communication;
3.1.3 VP Conference;
3.1.4 VP Events;
3.1.5 VP External;
3.1.6 VP Finance;
3.1.7 VP Resource Development.
3.2 The Chair or Co-Chairs shall be selected per the Selection Committee Policy
3.3 All members of the ELINE committee other than the chairs(s) shall all be selected as per the Recruitment Policy.

Article 4: Duties of the Committee

4.1 The chair(s) shall:
4.1.1 Recruit and select other committee members;
4.1.2 Call to order and chair regular committee meetings;
4.1.3 Act as a spokesperson for ELINE to the engineering community and the McGill community at large;
4.1.4 Facilitate knowledge transfer among various academic groups, initiatives, and projects carried out by EUS members by compiling an End of Year Report following standard EUS End of Year Report guidelines;
4.1.5 Coordinate the undertaking of the ELINE EUS Academic Learning Practices Report and suggest ways to improve upon the current EUS learning practices practices;
4.1.6 Maintain ELINE’s relations with ELATE, MESC and the EUS VP Academic.
4.1.7 Support other ELINE executives in their portfolios.
4.2 The VP Communications shall:
4.2.1 Advertise ELINE events and initiatives via EUS and SSMU communication and/or other promotional services;
4.2.2 Set up and maintain means of intracommittee communication;
4.2.3 Construct and distribute the ELINE Newsletter on a biweekly basis;
4.2.4 Maintain and update the ELINE website and any ELINE social media accounts;
4.2.5 Address initial inquiries submitted through social media platforms and email or redirect to the appropriate executive committee member if necessary;
4.2.6 Take minutes at ELINE meetings.
4.3 The VP Conference shall:
4.3.1 Plan, organize, and execute the annual ELINE conference;
4.3.2 Undergo EUS Equity training to ensure the conference is as equitable as possible.
4.3.3 Work with ELATE to recruit relevant speakers for the conference;
4.3.4 Work with the VP External to secure industry funding for the conference;
4.3.5 Work with the VP Finance to apply to McGill funding for the conference;
4.3.6 Put together a sub-committee to aid in their planning of the conference.
4.4 The VP Events shall:
4.4.1 Plan, organize, and execute all internal ELINE events such as workshops for students, peer tutors, undergraduate course assistants, etc.;
4.4.2 Undergo EUS Equity training to ensure all events are as equitable as possible.
4.4.3 Promote and keep record of non-ELINE student learning events;
4.4.4 Contribute to creating a safe and open environment for student learners.
4.5 The VP External shall:
4.5.1 Develop and maintain relations with industrial and academic bodies for the purpose of:
4.5.1.1 sponsorship and financial support;
4.5.1.2 potential partnership on ELINE events;
4.5.2 Foster relationships and collaborate with organizations outside of McGill with mandates that are similar to that of ELINE;
4.5.3 Foster and maintain relations with other EUS clubs and committees;
4.5.4 Maintain relations with the McGill bodies represented in the advisory board;
4.5.5 Aid the VP Conference in recruiting speakers for the ELINE conference.
4.6 The VP Finance shall:
4.6.1 Conform to all EUS Financial Bylaws and regulations;
4.6.2 Prepare semesterly and end of year budgets for submission to the EUS;
4.6.3 Keep detailed and current records of all ELINE transactions;
4.6.4 Prepare budgets for all events and services with the assistance of the applicable committee member(s);
4.6.5 Prepare funding applications for committee events with the assistance of the applicable committee and Conference sub-committee member(s);
4.6.6 Organize fundraising events independent of corporations or academic institutions for ELINE if necessary;
4.6.7 Ensure that all committee activities stay within the proposed yearly budget.
4.7 The VP Resource Development shall:
4.7.1 Add to the ELINE Learning Research Report with relevant information;
4.7.2 Aid the creation of learning resources for EUS members;
4.7.3 Collaborate with the VP Conference and VP Events to deliver resources and products that the committee has created to aid learning as necessary.

Article 5: Advisory Board

5.1 The Advisory Board shall work towards increasing the visibility and opportunities for student learning in McGill Engineering.
5.1.1 The Advisory Board serves as a tool to exchange ideas between students, former ELINE executives, and representatives from other McGill Engineering organizations;
5.2 The Advisory Board shall meet a minimum of twice per academic semester.
5.3 The Chair of ELINE shall chair the Advisory Board meetings.
5.4 The following members shall form the advisory board:
5.4.1 ELINE Chair or Co-Chairs;
5.4.2 ELINE VP Events;
5.4.3 ELINE VP Resource Development;
5.4.4 ELINE VP Conference;
5.4.5 ELINE VP External;
5.4.6 ELINE VP Finance;
5.4.7 ELINE VP Communications;
5.4.8 Two (2) ELATE Representatives;
5.4.9 EUS VP Academic;
5.4.10 EPTS Representative;
5.4.11 McGill Engine Representative;
5.4.12 Wellness Hub Representative;
5.4.13 MESC Representative;
5.4.14 One (1) or two (2) EUS Equity Representative(s);
5.4.15 E-IDEA Representative.

Article 6: Amendments

6.1 Amendments to this policy shall be approved by a simple majority vote of the EUS Council.
6.2 Amendments to this policy shall be ratified by a simple majority vote of the Board of Governors.

Article 7: Interpretation

7.1 In the case of a conflict between this policy and the following documents, the following documents prevail in the order in which they are listed:
7.1.1 The Quebec Companies Act
7.1.2 The EUS Letters Patent
7.1.3 The EUS Constitution
7.1.4 The EUS Bylaws